Village of Yellow Springs, Ohio

4.0   Procurement and Project Schedule

The Village currently anticipates conducting procurement and execution of the Project within this timeframe and according to these milestones:

• RFP Material Issued October 2, 2015                 
• Site Visit Conducted October 8, 2015
• Proposal Questions Submitted November 13, 2015                                                                                          
• Proposals Submitted November 24, 2015
• GMP Amendment Submitted To be determined   
• Presentations Conducted December 10, 2015
• Proposal Evaluation Results Announced December 14, 2015
• Council Resolution for Award December 21, 2015
• Notice to Proceed Issued January 28, 2016
• Equipment Procurement Starts May 2, 2016
• Construction Commences July 5, 2016
• Substantial Completion September 29, 2017
• Project Closeout November 17, 2017

The Village reserves the right to revise the milestones and timeframes identified above at their sole discretion. Because of Project funding constraints, construction activities (defined as clearing and grubbing or breaking ground, but not necessarily mobilization or temporary facility installation) cannot be started prior to July 1, 2016. Proposers are encouraged to include alternatives that detail early-finish scenarios regarding the substantial completion and project closeout end dates indicated hereinabove, and an expedited development of their Guaranteed Maximum Price (GMP) Amendment.

5.0. RFP Information and Reference Materials

This RFP document is accompanied by the following references and forms that are provided to allow Proposers to fully develop and detail their Proposals. Those reference materials and forms include:

• Site Survey. Conducted by Burgess & Niple surveyors in April 2015. The survey includes a 3D CAD model of basic existing WTP structures and surface information, with drawings in the AutoCAD Civil 3D 2014 file format. Proposer may use this information to develop their Proposal provided the attached liability release is executed.

• Conceptual Facility Design Drawings. Prepared by HNTB Corporation in AutoCAD Revit format and shared with Ohio EPA in August 2015. The 26 drawings define the process components, and building and site features and improvements that Village staff consider suitable for new and reconditioned facilities and are the primary basis for the budget-level cost estimate for design, construction, and commissioning of the Project at $4,900,000. Proposer may use this information to develop their Proposal provided the attached liability release is executed.
• Outline Component Specifications. Standards for materials of construction and features anticipated for process equipment and building systems are defined in this 3-page set of specifications, which were prepared by Village staff and HNTB Corporation.
• Basis of Design Summary Table. This one-page design criteria summary table defines the current and future anticipated operational conditions, and reference standards to which treatment components and facilities shall comply. This summary table was prepared by HNTB Corporation and shared with Ohio EPA in August 2015.