Village of Yellow Springs, Ohio

 

DATE: September 29, 2022

LEGAL NOTICE- INVITATION TO BID

Bids will be received by the Village of Yellow Springs, Village Manager’s Office, 100 Dayton Street, Yellow Springs, Ohio for the purpose of providing a solid waste services contract for the period of years stated later in this document as the duration of the contract.

 

Bids will be received in the Village Manager’s Office

Josue Salmeron, Village Manager

Village of Yellow Springs

100 Dayton Street

Yellow Springs OH 45387

(937) 767-1279

Jsalmeron@yso.com

 

Deadline for submittal:  Wednesday, October 12, 2022 at 10:00 A.M. Via email at jsalmeron@yso.com in PDF format.

Bids received after the submittal deadline will not be accepted.

 

Solicitation Packets can be requested by calling (937) 767- 3402

 

PLEASE NOTE:

• Bids are to be submitted electronically with the subject heading: Bid for Village of Yellow Springs Solid Waste Services & Must include the Name and Address of the Bidder.
• All bids must be accompanied by a Proposal Guarantee (bond, certified check, cashier’s check, or money order) in the amount of $10,000 made payable to the Village of Yellow Springs. If bidder fails to enter into a proper contract or defaults in any portion of this bid, the Proposal Guarantee shall be forfeited as liquidated damages. Proposal Guarantees of the unsuccessful bidders will be returned immediately after bid award is made. The successful bidder will be required to provide a Performance Bond in the amount of $50,000.
• Attention is called to the following: Compliance with the Village’s Equal Opportunity Policy; Signing of the Non-Collusion Affidavit, Affidavit of Village Income Tax Statement and a Personal Property Tax Statement. These items are to be included with the bid.
• The Village of Yellow Springs is exempt from all Federal, State, Local and/or Excise Taxes.
• The Village of Yellow Springs, Ohio, reserves the right to waive any defect in a bid that does not materially alter the contract documents. The Village further reserves the right to reject any and all bids as determined by the Village Council.

SECTION I - GENERAL INFORMATION TO BIDDERS

 

1. Objective

The objective of this solicitation is to receive bids for a contract to provide solid waste collection services within the Village of Yellow Springs.

The successful bidder shall enter into an agreement with the Village of Yellow Springs that shall embody the terms and conditions of this bid document.

1. Issuing Office

The Village of Yellow Springs issues this solicitation.

Bids must be received at the Village Manager’s Office via email at Jsalmeron@yso.com

Josue Salmeron, Village Manager

Village of Yellow Springs

Jsalmeron@yso.com

1. Requests for Clarification

Any request for interpretation of the CONTRACT DOCUMENTS must be made in writing via email to the Village Manager and will be answered by issuance of an ADDENDUM that will be transmitted to each person receiving a Solicitation Packet

1. Proposal Guarantee and Performance Bond

All bids must be accompanied by a Proposal Guarantee (bond, certified check, cashier’s check or money order) in the amount of $10,000 of the bid made payable to the Village of Yellow Springs. If bidder fails to enter into a proper contract or defaults in any portion of this bid, the Proposal Guarantee shall be forfeited as liquidated damages. Proposal Guarantees of the unsuccessful bidders will be returned immediately after bid award is made. The successful bidder will be required to provide a Performance Bond to secure performance of the contract. The Performance Bond (bond, certified check, cashier’s check or money order) in the amount of Fifty Thousand Dollars ($50,000) shall be payable to the Village of Yellow Springs.

1. Selection Method

The Village of Yellow Springs will evaluate responses to this solicitation and other representatives as deemed necessary by the Village. The Village of Yellow Springs reserves the right to contact any or all of the Bidders as deemed necessary to clarify bids.

1. Selection Criteria

The Village of Yellow Springs will award the contract to the lowest and best bidder, or the most responsible and responsive as determined by the Village of Yellow Springs, using the following criteria:

• Cost for services
• Responsiveness of Bidder
• Bidder’s experience in handling solid waste contracts
• Bidder’s ability to reuse and recycle (and certify to that effect) materials which are to be collected (preference will be given for management methods which follow the Federal EPA hierarchy of solid waste management -- reduce, reuse, recycle, incinerate and landfill)
• Bidder’s qualifications for meeting all state and local requirements for handling, transporting and processing solid waste materials
• Bidder’s environmental and safety regulatory compliance history
• Bidder’s utilization of local resources

The Village of Yellow Springs requires that bids be accompanied with any additional contract documents in order for the contracts to be evaluated along with the bids.

The Village of Yellow Springs reserves the right not to consider any bid which it determines to be unresponsive and deficient in any of the information requested for evaluation.

The Village of Yellow Springs also reserves the right to reject all bids, and to waive any minor irregularities in the bid.

1. Completeness

To be considered, each Bidder must submit a complete response to this Solicitation, responding to all Technical Requirements in Section II and completing all forms. The Bid must contain an original signature of an official authorized to bind the Bidder to the proposals provisions.

1. Acceptance of Bid Content

The contents of this Solicitation and the Bid Proposal will become contractual obligations if a contract ensues. Failure of the selected Contractor to accept these obligations may result in cancellation of the award.

1. Contractor’s Insurance

The Contractor shall agree to furnish, and keep in full force and effect throughout the term of the agreement with the Village of Yellow Springs for the operations as described by this Solicitation, insurance that will protect it and the Village of Yellow Springs from any claims which may arise out of, or as a result of, the Contractor’s performance of its obligations hereunder. Such insurance shall include:

• Worker’s compensation insurance under laws of the State of Ohio for all Contractors employees.
• Commercial general liability coverage including hauling, premises, operation, and broad form property damage coverage, with limits of at least $2,000,000 per occurrence and $5,000,000 aggregate.
• All such insurance shall be carried with responsible companies reasonably acceptable to the Village of Yellow Springs.

1. Indemnification

Contractor shall defend, indemnify and hold the Village of Yellow Springs and any of their members, agents, officers, consultants, and employees (each an Indemnified Party), harmless from any and all losses, causes of action, claims, judgments, liens, penalties, costs, and expenses of any kind (including attorneys fees and expenses) whatsoever (claims) including but not limited to, claims for bodily injury, illness or death, property damage, including loss of use, which may at any time be imposed upon, incurred by or asserted against an Indemnified Party in connection with the operation of, or as a result of the performance or non-performance by the Contractor, its agents or employees of, any of the Contractor’s obligation under its Agreement with the Village, or as a result of any negligence of the Contractor or any of its agents or employees. This indemnification is not limited by the amount of any insurance coverage available to the Contractor. In the event that the Bidder is selected as the Contractor, Contractor agrees that this indemnification shall become an obligation of the Contractor in its contract with the Village of Yellow Springs.

1. Proposals to Remain Open

The Village of Yellow Springs may hold proposals for up to 60 days after the actual date of opening and may award the contract at any time during that period. Bidders shall not withdraw, modify or cancel their proposal within 60 days after the proposal opening.

Any proposal may be withdrawn prior to the scheduled time for opening of proposals.

Any proposal received after the time and date specified in the LEGAL NOTICE --INVITATION TO BID will not be considered.

1. Execution of Agreement

The Bid Award is expected to be made on Monday, October 17, 2022 and the bidder to whom the proposal is awarded will be issued a NOTICE OF AWARD. The Bidder must complete the Acceptance of Notice section and return it immediately via fax or email to the Village. The Bidder will be required to negotiate and execute an Agreement and provide the CERTIFICATES OF INSURANCE within 10 business days of receipt of the NOTICE OF AWARD. If the successful Bidder fails to execute the AGREEMENT, or fails to provide proof of INSURANCE or the PERFORMANCE BOND, the Village may consider the Bidder to be in default, in which case the PROPOSAL GUARANTEE shall be forfeited as liquidated damages.

1. Incurring Cost

The Village of Yellow Springs is not liable for any cost incurred by prospective Bidders prior to the signing of a contract.

1. Method of Payment

On a monthly basis, the Contractor shall prepare an invoice based on approved records and submit it to Josue Salmeron, Village Manager, Village of Yellow Springs, 100 Dayton Street, Yellow Springs, Ohio 45387 for payment.

1. Miscellaneous Provisions

• The Bidder is required to execute and submit a NON-COLLUSIVE PROPOSAL AFFIDAVIT, a Bidder’s PERSONAL PROPERTY TAX STATEMENT and a VILLAGE INCOME TAX STATEMENT.
• Bidders must comply with Equal Opportunity Policies.
• Bids shall include all applicable taxes and fees.
• All applicable Federal, State and Local laws, ordinances, rules and regulations shall apply to this contract.

1. Contract Documents

Included as part of the CONTRACT DOCUMENTS are any ADDENDA that may be issued by the Village. The Bidder is required to carefully review and become thoroughly acquainted with all CONTRACT DOCUMENTS. The Bidder, in submitting a proposal, warrants that s\he has investigated and is acquainted with the requirements of the CONTRACT DOCUMENTS and the conditions to be encountered in conforming to the final contract.

SECTION II- TECHNICAL REQUIREMENTS

The Village of Yellow Springs is committed to maintaining or improving its environmentally sound solid waste collection system that includes a three-tiered, volume-based system along with comprehensive curbside recycling.

The Village administers the current program and the required services include all single and multi-family dwellings (with a few exceptions for apartment complexes), the public Village facilities and special events, as well as some commercial customers who choose to utilize the current contracted rates.

Important note: All bids must provide for, and comply with, all aspects of the included services. Any variations or exclusions must be explicitly stated in the bid.

1. Included Services
2. RESIDENTIAL AND COMMERCIAL TIER SYSTEM
3. All single and multi-family dwellings are provided weekly curbside solid waste collection service based on a tiered system. Contractor will be responsible for monitoring and reporting non-compliance to the Village.
4. The present residential distribution by service tier is approximately:
5. 764 @         tier #1 (up to 35 gallons)
6. 530 @        tier #2 (36-65 gallons)

iii.        315      @         tier #3 (66-95 gallons with options for multiples)

 

1. Multiples – residents who choose to utilize Village services collection of waste. The Contractor provides the needed containers.
2. The Contractor shall collect only waste materials that are in containers or bags that have Village stickers affixed. The only exception approved is the collection of bulk items. However, residents can make arrangements for additional pick-ups, in this case, extra charges will be assessed.
3. PUBLIC FACILITIES
4. Bryan Center Administrative Offices (100 Dayton St) -- a four-cubic yard rear-loader dumpster and two approximately 90-gallon containers for recyclables are to be serviced one time a week.
5. Public Works Facility (1160 State Route 343) --two four-cubic yard rear-load dumpsters are to be serviced once a week and two 20-cubic yard containers to be serviced on demand.
6. Parks - 20 receptacles are located in six (6) different parks throughout the Village, with the expectation that the containers will be serviced two times a week between Monday through Friday.
7. Currently, approximately 35 sidewalk receptacles (some solid waste, some recyclables) in the downtown area are serviced three times a week between Monday and Friday. One pickup must always be on Friday.

 

 

 

3. BULK ITEMS
4. One bulk item per week, per residential customer, is part of the basic residential service for no additional charge. Additional bulk items are picked up at an additional charge each and by prior arrangement only.
5. Fees are charged, and passed along, to evacuate CFC’s and for any tires collected.
6. A three-day notice is required for pickup.
7. Residential and commercial customers shall make advance arrangements for special collections when they have an unusual volume of material to be collected.
8. Additional charges are billed separately and passed on to the resident for this service.
9. Currently, waste stickers are made available at the Village offices for purchase by residents for collection of additional bags of up to 30 gallons of waste per sticker.
10. Customers also have the option of bundling excess refuse wastes, other than bulk items, that exceed the capacities of either reusable containers or plastic bags. The bundles, securely tied and with Village excess wastes stickers attached, are not to be more than four feet in length, two feet in diameter, or fifty pounds in weight.
11. CURBSIDE RECYCLING
12. The separate collection of commingled recyclables is included along with each tier of service and is collected on the same day as the waste is collected.
13. Contractor is to provide a current list of materials accepted for recycling.
14. SPECIAL EVENTS
15. There are several special events in the Village during the year that may require additional services. These events occur, at a minimum, in June, July, October and December.
16. If requested, the Contractor shall provide special event sidewalk litter containment as well as dumpsters, and service them on the day of the events. (The Village is billed rates for special event containers separately for this service.)
17. If requested, Contractor shall service containers provided by the Greene County Solid Waste Management District for recyclables.
18. In some instances, refuse services for these events are paid by the event organizer. Contractor should ask for clarification in advance of the event to determine responsibility.
19. ANNUAL SPRING CLEAN-UP WEEK
20. Each May, on one mutually agreed upon schedule, the Village allows residents to set out an unspecified number of bulk items for collection during a given week. (The Village is billed separately for this service)
21. This annual collection accounts on average for an additional 75-100 tons collected on average
22. YARD WASTE
23. Contractor shall provide yard waste collection to residents as part of the basic contract. Yard waste is collected on the final Friday of each month from April through November and must be packaged or bundled as specified by contractor. Contractor must compost yard waste.
24. MISSED COLLECTIONS
25. Residents who call in to report missed collections usually get same day responses and follow up. However, the Village does expect the Contractor to provide strict compliance with the tier system.
26. BACKDOOR SERVICE
27. About twelve elderly or infirm customers get backdoor (outside) service.
28. Reported Volumes of Waste Collected
29. The monthly tonnage of collection as reported by Rumpke for 2021 was as follows:

              Month                             Trash                              Recycling

              January                             90.65                             36.60

              February                           71.37                             31.19

              March                              103.51                             44.10

              April                                 98.25                             37.09

              May                                 108.04                             38.98

              June                                 116.17                             46.87

              July                                  109.06                             42.38

              August                             105.16                             38.10

              September                       105.95                             39.84

              October                              98.66                             37.16

              November                         98.56                             38.91  

              December                        102.13                             44.68

              Total                             1207.51                            475.90

             

1. Service Area
2. The number of occupied housing units is approximately 1,600.
3. The Village land area is approximately 2.1 square miles.
4. The Village street system totals approximately 26 miles.
5. Containment
6. Currently, waste containers are provided by the customers
7. Labels designated #1(for up to 35 gal.), #2 (for 36-65 gal.), or #3 (for 66-120 gal.) are issued by the Village and are required to be displayed on each container according to the level of service each resident selects.
8. The Contractor shall supply designated recycling containers (64-gallon minimum capacity 2-wheeled cart) for both residential and commercial customers. However, if the volume of recyclables exceeds the capacity of the bins provided, customer can request additional 64-gallon containers from the Village.
9. Billing
10. The Village is billed directly by the Contractor, for all services provided, on a monthly basis.
11. The Village in turn bills the customers directly.
12. All special charges (including CFCs, special collections and special events) shall be clearly specified in the monthly bill to enable the Village to pass along the cost to the customer.
13. Village Facilities Service shall be billed separately.
14. Auditing and Reporting Requirements
15. In order that Village staff is aware of Contractor’s presence in the Village, the Contractor shall contact a specified Village representative once each route day at the end of the work shift.
16. Within 30 days after the end of each quarter, the Contractor shall submit reports to the to the Village for the following:
17. Tons of solid waste collected on a monthly basis
18. Tons and breakdown of recyclables by material on a monthly basis
19. Yard waste, when collected.
20. Scheduling requirements
21. Contractor shall maintain the current collection schedule. The residential collection schedule is 7 am until 4 pm Monday through Friday. Saturday collection is permitted when necessary to compensate for a legal holiday or inclement weather events. Schedule may be modified with the permission of the Village Manager.
22. On the contract signing date the Contractor shall provide the Village with a Holiday Schedule for the remainder of the calendar year and, by December 1 of each year during the term of the contract, the Contractor shall provide the Village with a holiday schedule for the following year
23. Compliance Obligations of the Contractor
24. The Contractor shall use only vehicles and containers that meet the standards of the Greene County Combined Health District. The Contractor shall obtain, and renew as required, any and all permits required by the District for the operation of this equipment. Copies of permits, licenses, etc., and of their renewal, shall be furnished to the Village annually on the date of contract renewal. The vehicles shall be identified with the Contractor’s name and shall be maintained in a neat condition.
25. The disposal of all materials collected in the performance of the services specified herein shall be done in accordance with Ohio Environmental Protection Agency and Greene County Combined Health District regulations.

 

 

1. Identification of facilities
2. Each bid shall include the following information relative to solid waste disposal:
3. The name and location of the disposal facilities to be used for garbage and refuse.
4. The available capacity and the number of years of operation anticipated by the proposed disposal facilities.
5. If the Contractor does not own and/or control the disposal facilities, a Letter of Commitment from the owner and/or operator of the facility to the effect that the garbage and/or refuse collected in the Village shall be accepted for the duration of this Contract.
6. Each bid shall include a detailed description of the history and scope of operation of the recycling facilities to be used by the Contractor.
7. Each bid shall describe where and how yard wastes are to be processed.
8. Customer education and awareness
9. The Contractor shall publicize the recycling program by distributing brochures and by other appropriate means to all customers at the beginning of the contract period and annually thereafter. Contractor shall also make available additional materials to the Village for distribution to new customers during the contract period and provide a link to Contractor’s website regarding local services. All information must be reviewed by the Village Manager prior to distribution.
10. The Contractor shall similarly notify customers about any changes in the specifications of recycling.
11. The Contractor shall notify customers of holiday schedule changes through the local media two weeks prior to changes in the regularly scheduled collection. The Contractor shall be responsible for the costs of these notices.
12. The Contractor shall publicize the yard wastes program in the local media at the beginning of the contract period and annually thereafter to inform new customers during the contract period.
13. Once each quarter and for the duration of the contract, published an advertisement in the Yellow Springs News that promotes recycling and yard waste (as seasonally appropriate) collection.
14. Miscellaneous specifications
15. The Contractor shall provide, maintain and operate all facilities, services, materials, equipment, labor and supervision necessary for the weekly collection of all garbage, refuse and recyclables, and for the scheduled collection of yard waste, from all households and commercial operator customers located within the Village.
16. The Contractor shall require its employees to perform all work in a neat and quiet manner so as not to damage reusable containers. The Contractor shall return the containers to their pickup point.
17. The Contractor shall be responsible for withholding and remitting to the appropriate tax collection authority, the Village of Yellow Springs Income Tax on all employees working within the boundaries of the Village.

 

1. Duration of Contract
2. If a contract is awarded for waste collection and curbside recycling that includes only the wheeled container(s) with lid(s) for curbside recycling, the contract shall be for a period of two (2) years with the Village reserving the right to re-bid. The Village shall also have the right to extend the contract at one-year intervals for up to a maximum of six (6) years.

 

2. Fee for non-performance shall be assessed to the contractor. Fees will be deducted from monthly payment for services. First penalty is $100.00, second penalty is $500.00, third penalty is $1,000.00. Fees are to be assessed at the discretion of the Village Manager.

             

3. The Village reserves the right to negotiate for additional services based on this bid.

             

Option 2.

If a contract is awarded that includes one each wheeled container(s) with lid(s) for waste collection and one or two wheeled container(s) with lid(s) for curbside recycling, the contract shall be for a period of three (3) years, with the Village reserving the right to re-bid the contract. The Village shall also have the right to extend the contract at one-year intervals for up to a maximum of six (6) years.

 

1. Additional Information and Options

It is a stated goal of the Village of Yellow Springs to reduce the overall carbon footprint of the Village and encourage the reduction of solid waste through various means. The contractor is encouraged to submit alternatives that facilitate movement toward fulfilling these goals. Solutions could include, but are not limited to: the use of hybrid or no-idle collection vehicles; a “pay-as-you-throw” program, at-cost home composting bins and other methods of reduction of carbon footprint. The Village may also be interested in exploring the feasibility of a curbside food scrap collection at some time during the contract period. 
Attachment A

 

PROPOSAL BOND

^{( Do not complete if a certified check is submitted)}

KNOW BY THESE PRESENT: That we, the undersigned

                                                                                                as principal, and

                                                                                                 as surety, are

held and firmly bound unto the Village of Yellow Springs in the penal sum of

                                                                     dollars ($                                      ) for the

payment of which, well and truly to be made, we hereby jointly and severally bind heirs, our executors, administrator, successors, assigns, and ourselves.

THE CONDITION OF THE ABOVE OBLIGATION is such that if the attached proposal of                                                                                                        

For                                                                                                                                                              

is accepted and the contract awarded to the above-named firm, the said firm shall, within fourteen (14) days after notice of award, enter into a contract in writing in conformity with the Specifications and General Conditions, and shall also furnish a Performance Bond, with surety or sureties, to be approved by the Owner for the faithful performance of said contract, this obligation shall be void; otherwise the same shall be in full force and virtue in law.

Signed this                    day of                           , 2022.

 

PRINCIPAL                                                                                    

By:                                                                                                     

Title:                                                                                                  

PRINCIPAL                                                                                    

By:                                                                                                     

Title:                                                                                                  

 

 

 

Note: Make all Certified Checks and Surety Bonds payable to the Village of Yellow Springs

Attachment B

 

EXPERIENCE RECORD

 

The bidder is required to complete the following experience statement. Bidder’s experience will be evaluated in determining the best bidder at the lowest cost.

Bidder’s Experience Statement

List here at least three recent contracts of similar nature. Details to be included shall be location, responsible person, type of service and approximate dollar value of work completed.

 

                                                                                                    

                                                                                                    

                                                                                                    

                                                                                                    

                                                                                                    

                                                                                                    

                                                                                                    

                                                                                                    

                                                                                                    

                                                                                                    

                                                                                                    

                                                                                                    

                                                                                                    

                                                                                                    

                                                                                                    

 

Attachment C

 

PROPOSAL

 

I,                                                                                                            ,                                                                  

(Name)                                                                                                  (Office)

 

duly authorized officer of                                                                                                                             of

(Company Name)

 

                                                                                                                                                                                 

(Company Address)

 

telephone number (         ) ______________, do hereby affirm that we have examined the NOTICE TO BIDDERS, the CONTRACT DOCUMENTS and addendums included in the bid documents, we have conducted such independent investigation as we deemed necessary, and do submit the following quote for the collection and disposal of solid waste materials as advertised by the Village of Yellow Springs.

 

 

                                                                     (Signature)             (Date)   

 

Attachment D

 

NON-COLLUSION AFFIDAVIT

 

PROJECT:  Solid Waste Contract for Village of Yellow Springs

 

The following non-collusion affidavit will be completed only by the successful Bidder to whom the Owner

proposes to award the Contract. The Owner reserves the right to require the successful Bidder to submit such an affidavit dated and executed after the opening of the bids, as a condition precedent to the award of the contract.

 

AFFIDAVIT OF PRINCIPAL CONTRACTOR

 

 

STATE OF __________________________)

                                                                           )      SS:

COUNTY OF ________________________)

 

_____________________________________________________being first duly sworn, deposes

 

and says that he is _______________________________________________________________

(insert “Sole Owner”, "A Partner", “President”, “Secretary”, or other proper title)

 

of ___________________________________________________________________________

(insert Name of Bidder)

 

who on ______________________________________________________________,  2022

                                                              (Date Bid Submitted)

 

submitted to the Village of Yellow Springs, Ohio, a bid as set forth in the attached copy; that all statements of fact in such bid are true; that such bid was not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization, or bidder has not, directly or indirectly, by agreement, communication or conference with anyone attempted to induce action prejudicial to the interests of the public body which is to award the contract, or of any other bidder or anyone else interested in the proposed contract; any further, that, prior to the public opening and reading of bids, said bidder,

 

1. did not directly or indirectly, induce or solicit anyone else to submit a false or sham bid;

 

2. did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid, or that anyone should refrain from bidding or withdraw his bid;

 

 

 

 

Attachment E

 

CERTIFICATE OF NON-DISCRIMINATION

 

PROJECT: Solid Waste Contract with Village of Yellow Springs

 

The undersigned agrees as an integral part of this contract and part of the consideration therefore, that (s)he will not directly or indirectly discriminate in the employment of persons or firms because of age, race, creed, national origin, ancestry, sex, handicap, color or sexual orientation.  Furthermore, the contractor agrees:

 

(A)      That in the hiring of employees for the performance of work under this contract or any subcontract, no contractor, subcontractor, or any person acting on his/her behalf, shall, by reason of age, race, creed, national origin, ancestry, sex, handicap, color or sexual orientation discriminate against any citizen of the state in the employment of labor or workers who are qualified and available to perform the work to which the employment relates;

 

(B)       That no contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate against or intimidate any employee hired for the performance of work under this contract on account of age, race, creed, national origin, ancestry, sex, handicap, color or sexual orientation.

 

Date :          _________________________________________

 

                                                                                                               

Contractor: _________________________________________

                                  

 

Signed:       _________________________________________                                                                         

 

 

 

 

 

 

 

 

 

 

 

 

Attachment F

 

QUOTATION

 

COLLECTION AND DISPOSAL OF REFUSE AND CURBSIDE RECYCLING PROGRAM FOR THE VILLAGE OF YELLOW SPRINGS

 

The following are services requested by the Village of Yellow Springs. Services A through D are non-severable, and the contract will be awarded to only one service provider. Service E will be awarded to the same Contractor which was awarded A through D; however, depending on the cost of the service, service component E may not be contracted. The Village reserves the right to negotiate with Bidders services and quotations that are in the best interest of the Village. Customers may change tier selection and more customers may be added to the present estimates, however, the current Village system has been in place for over five years and major changes are not expected.

 

Service A           (Solid Waste Collection)

1. Monthly Base Charge per Premises (Starting November 1^st)

                      Per Premises General Contract                   Per Premises Option 2

2022                                                     2022                            

2023                                                     2023                            

2024                                                     2024                            

2025                                                     2025                            

The base charge shall include transportation charges per premise for each tier.

Monthly Volume Charge per Premises for Tiers 1 through 3 for one service a week (Starting November 1^st )

 

	Tier	1	2	3
2022
2023
2024
2025

 

Tier 1 represents up to thirty (35) gallons per week, Tier 2 represents up to sixty (65) gallons per week, Tier 3 represents up to ninety-five (95) gallons per week.  Further, the totals represented by Tiers 1, 2, and 3 totals shall include provision for up to one bulk item per week. The volume charge shall include the Greene County Generation Fee.

 

2. Commercial Customer Services

Monthly cost for rear-loaded four cubic yard dumpster charge for one service a week

                            2022                                

                           2023                                

                           2024                                

                           2025                                

 

Service B           (Recycling)

The Recycling Program shall include providing appropriate containers and weekly pick up on the same day as collection for all tiers. (The cost for commercial contracts that may require specialized service will be negotiated separately, with the cost directly passed on to the customer. Presently, we are not aware of special accounts.) Included are the production and distribution (1) of a brochure describing the service and (2) of a refrigerator magnet detailing this service. The copy and design of the brochure and magnet shall be reviewed and approved by the Village of Yellow Springs.

Per Premises

2022                            

2023                            

2024                            

2025                            

• List of currently accepted materials included.                   

 

Service C           (Excess Garbage and/or Refuse)

The collection and disposal of excess garbage and/or refuse in plastic bags or in tied bundles is contingent upon the purchase of stickers for each bag or bundle from the Village. The charge per unit currently  covers  the cost of collection of fifty (50) pounds of garbage and/or refuse in plastic bags with a capacity of thirty (30) gallons or bundles not to exceed four feet in length and two feet in diameter.

Charge per Unit (to be purchased on an as needed basis.)

2022                            

2023                            

2024                            

2025                            

 

 

 

Service D           (Municipal Service)

The municipal service includes the collection of all municipal garbage and/or refuse in containers as provided by the Village. The final container totals will be determined by negotiation between Contractor and Village.

1. Business District Sidewalk Charge -- Monthly Price per Container Serviced Three Times Per Week - Monday/Wednesday/Friday (Currently, approximately 20 forty-five (45) gallon containers and 15 forty-five (45) gallon Recycling Containers Downtown (Xenia Ave., Dayton and Corry Streets)

2022                            

2023                            

2024                            

2025                            

2. Municipal Property Charge - Monthly Price per Container Serviced Two times Per Week - Monday/Friday - (Approximately 13 forty-five (45) Gallon Containers located in Gaunt Park, Ellis Park, Beatty Park, Triangle Park, Bryan Center Property serviced on Monday and Friday)

2022                            

2023                            

2024                            

2025                            

3. Public Facilities Charge - Annual Price per Container serviced once per week. Three four  

        (4) yard dumpsters located at the Public Works facility and Bryan Center.             2022                            

2023                            

2024                            

2025

                                   

 

4. Municipal Property Charge - On Demand Price Per Container for two forty (40) yard dumpsters located at the Public Works facility. One is for metal and one is for wood. Usually they are serviced upon request from the Village.

    Metal                                                          Wood

 2022                                                        2022 _______________

 2023                                                        2023 _______________

 2024                                                        2024 _______________

 2025                                                      2025                          

 

5. Street Fair – Multiple dumpsters and services, including sidewalk litter in cooperation with the Greene County Solid Waste Management District. The event is held the second Saturday of June and October. These services are negotiated and costs are handled separately, however, the Contractor shall participate in this event as part of the bid.

 

 

Service E           (Spring Clean-Up)

The Spring Clean-Up service includes generally a charge per ton of solid waste for the Annual Spring Clean-up. Spring Clean-Up is held on a mutually agreed date.

Charge per Ton of Solid Waste for Annual Spring Clean-up.

2022                            

2023                            

2024                            

2025

 

 

Service F         (Yard Waste Collection)

 

The Yard Waste service includes generally a charge per ton of organic waste on a once monthly basis April through November.

Charge per Ton of Yard Waste

Per Premises

2022     ____________             

2023     ____________             

2024     ____________             

2025     ____________

 

Associated Documents

• PDF Version of the Invitation to BID
  • Solid Waste Invitation to Bid