OPENING: FT Accounting/Payroll Clerk

JOB TITLE: Accounting/Payroll Clerk – Scale 12A – 12F     ($54k-$68k)
Reports to:  Finance Director
Employment Status:  FTE
FLSA: Exempt

Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required.

GENERAL SUMMARY

Process all accounts payable transactions including overseeing purchase orders and processing checks. Maintain Accounts Receivable records within the accounting software. Process and maintain payroll transactions for all Village employees. Set up and maintain employee deduction and benefit records. File required state and federal payroll reports. Provide support to the Utility Department. Assist Finance Director as requested.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  1. Processing purchase orders
  2. Maintains vendor files and updates them on a regular basis
  3. Processes invoices and vendor payments as needed
  4. Processes bi-weekly payroll and maintains payroll records including:

- Additions and deletions of employees from payroll system.
- Obtaining and recording new employee information
- Adjusting payroll system for authorized pay rate, mandated tax rate and employee withholding changes
- Accurate calculation of authorized rate changes

  1. Files all City, State, and Federal withholding reports monthly, quarterly and annually as required
  2. Reconciling cash receipts and preparing bank deposits
  3. Posting transactions to accounting software and staying current with bank accounts
  4. Responsible for processing transactions related to Village employee HSA and flexible spending accounts
  5. Communicates and works effectively with Village employees, vendors, community members and external audit agencies responding to concerns and inquiries as they pertain to payroll and accounts payable
  6. Maintaining an organized filing system that follows village records retention schedule
  7. Attend training workshops and staff meetings as needed
  8. Perform other duties as assigned

MINIMUM JOB REQUIREMENTS

EDUCATION
Associates degree in Accounting

 

EXPERIENCE
3-5 years of experience in payroll and/or accounts payable

 

COMPETENCIES
An employee's performance will be evaluated based on five competencies.
1) Job knowledge; 2) Teamwork; 3) Customer Service; 4) Flexibility; 5) Work Ethic.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:
Generally accepted accounting principles.
Record-keeping techniques.
Microsoft Office programs

Skill in:
Communicating with a diverse public in a friendly, helpful positive manner.
Strong organizational skills.
Attention to detail and analytical skills are a must.
Strong computer skills.
Ability to manage multiple projects and deadlines at once.

Ability to:
Work effectively with a wide range of internal and external constituents to accomplish daily tasks.
Analyze and solve accounting discrepancies.
Participate in organizing and implementing efficient procedures.
Understand and follow all established rules and regulations.
Pass a basic criminal history check and drug test.

PHYSICAL REQUIREMENTS/ WORK ENVIRONMENT

Maintain effective audio-visual discrimination and perception needed for:
_ making observations
_ reading and writing
_ operating assigned equipment
_ communicating with and instructing others.

EOE

Complete application here.


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Yellow Springs, OH 45387
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