Village Manager's Report

For the April 4th, 2005 Council Meeting

The following report is intended to supplement the information related to the upcoming Village Council meeting. If you have questions or comments about these or other issues, please feel free to give me a call at (937) 767-3702, or e-mail me at phawkey(at)yso.com - Phil Hawkey, Acting Village Manager

A. Council Items:

Customer Disconnect Process and Utility Dispute Resolution Board : First reading of this ordinance that will replace Chapter 1040 of the codified ordinances. Staff met and reviewed the third draft of this legislation. The finance director then consulted with Chester Willcox on the legislation being considered.

Award of Bid for Bucket Truck : A single bid of $85,479.00 was received. Two other vendors requested bid information and elected not to bid. Our budget for this purchase was $102,000.

Farm Lease: The only field lease up for consideration this year is the 13-acre hay field east of the Public Works Facility on the Sutton Farm. The term of the lease is extended to 5 years since the field needs reseeded. The expected life of a newly seeded hay field is 5-7 years. The extension of the term should allow the farmer to recoup the initial investment and benefit from the later, more productive years. Bids are due on the 4th.

FEMA Reimbursement: This legislation required for us to recoup a portion of the costs we incurred during the snow emergency in December.

Award of Audit Contract : Qualifications and Proposals for the 2004-2005 5-year audit contract were received on March 7th. Four bids were received and reviewed by the Finance Director. Clark, Schaefer, Hackett & Company’s $55,000 proposal ($11,000 per year) was determined to be the best of the bids.

B. Agenda Planning:

Engineering Contracts for the Dayton Street Improvement Project and the Northern Gateway Project: Statements of Qualifications were received from eight firms for each of these projects. Initial ranking is complete and reference checks are in progress. I plan to have negotiated contracts ready for Council before the April 18th meeting.

Supplemental Appropriations: Staff will prepare a supplemental appropriations ordinance for the April 18th meeting. The Greene County Park District has indicated that no additional legislation is needed from us at this time for the Ellis Spur Project to move forward. With that deadline gone, staff plans a department-by-department review before submitting this legislation for Council approval.