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Council of the Village of Yellow SpringsIN COUNCIL CHAMBERS March 17, 2008 Comments from the Public are welcomed at two different times during the course of the meeting: (1) Comments on items not on the Agenda will be heard under Citizens Concerns, and (2) Comments on all items listed on the Agenda will be heard during Council's consideration of said item. A Sign-In sheet will be made available on the small table at the rear of the Council Chambers. Please write your name and the topic you wish to discuss. CALL TO ORDER Council President Judith Hempfling called the meeting to order at 7:01 p.m. ROLL CALL Judith Hempfling, Karen Wintrow, Kathryn Van der Heiden, John Booth and Lori Askeland were present as was the Village Manager Eric Swansen. Village Solicitor John Chambers, Police Chief John Grote, and Finance Director Sharon Potter were also in attendance. ANNOUNCEMENTS Special Meeting re: 2 nd Reading & Public Hearing on the 2008 Annual Appropriations-Monday, will be held March 31 st @ 7 p.m. in Council Chambers. Wintrow announced that on May 17 th has been designated as the day for a Village Garage Sale. More details will be forthcoming. Wintrow also announced that the Village has received national and international recognition for the “knit knot tree”. This activity was coordinated by Corrine Bayraktaroglu and Nancy Mellon. REVIEW OF THE MINUTES Review of the minutes from February 16 th Budget meeting. Wintrow MOVED and Van der Heiden SECONDED a MOTION for APPROVAL as submitted. The MOTION PASSED. REVIEW OF AGENDA PETITIONS/COMMUNICATIONS The Clerk will receive and file: AMP-Ohio Newsletter(s)-AMP-Ohio is working with Vermont Energy re: Conservation Greene County Parks-Summer Job Opportunities Greene County Parks-Summer Activity Guide Westerville Electric Division re: Ohio Energy Project Programs-Village Manager Time Warner re: PUMA OML re: State Bond Issue OML re: Pregnancy Rules and Traffic Signs OML re: Legislative Committee 3/3/08 Ohio EPA Public Notice MVRPC re: New Members MVRPC re: Workshop-Federal Funds/Transportation Providers MVRPC re: Comprehensive Bikeways Planning Meetings MVRPC re: Transportation Funds MVRPC re: Meeting-Public Participation Policy Mayor's Monthly Statement Dimi Reber-Smart Growth re: Regenesis John Chambers re: Stutzman Lease Bush vs. Millworks re: Request for Magistrate Carol Gasho re: July 4 th Fireworks Cynthia Chernoff re: Antioch College State Rep. Chris Widener re: 2009-2010 Capital Budget YS Chamber of Commerce Newsletter YS Chamber of Commerce-Community Garage Sale & Bazaar David Nibert and Julie Ford re: Noise PUBLIC HEARINGS/LEGISLATION 1 st Reading of Ordinance 2008-02 Annual Appropriations. Wintrow MOVED and Van der Heiden SECONDED a MOTION for APPROVAL. Swansen explained that three personnel positions had be included, which were the planner, an electric technician and a multi-maintenance technician. He added that the General Fund is balance and the Enterprise Funds are doing okay. The tide is turning on the Waste Water Treatment Fund. Swansen then reviewed the one-time money expenditures. Council Clerk-Treasurer Benning explained that up until 2004 there had been three revenue streams for the Green Space Fund which included the rents from the tower lease, the farm leases and the Estate Tax. Sometime at the end of 2003 or beginning of 2004 Council ended the revenue from the Estate Tax, but the other two revenue streams were not terminated. This happened prior to the hiring of Eric Swansen and Sharon Potter. It was also during a time of transition within the village administration. After researching the legislation and the minutes from 2003 to present, Benning could not find any decision by any previous Council to terminate the two other revenue streams. She has been working with Finance Director Potter to insure that the amounts are correct and to present Council with a final figure by their next meeting. Benning added that all the monies that were designated for the Green Space Fund should be transferred into the Fund as soon as possible. The estimated amount would be $100,000. Booth asked that some monies be set aside for the Human Relations Commission for its “welcoming community” project. He suggested $10,000. Van der Heiden suggested that the money be taken from the $126,000 that was set aside for visioning/planning. Swansen then reviewed the various taxes and their impact on the budget. Booth MOVED and Askeland SECONDED a MOTION to earmark $10,000 within the placeholder for planning/visioning for the HRC initiative. The MOTION PASSED. CITIZENS CONCERNS Bill Bebko stated that he was please that the political signs had been removed. He asked for five or six minutes at the next Council meeting in order to make a report on the King Street detention basin. Council agreed to the presentation for their April 7 th meeting. Bebko also suggested with the commitment to Green Space that a clause should be added to any agreement for any green space easement stating that the Village could purchase the land outright. This would give the Village total control of what would happen to that land. He urged that the Village do this now. SPECIAL REPORTS Cable Advisory Panel/Channel 5-Annual Report. Jean Payne reported that the SB117 legislation if passed could eliminate access television. Channel 5 has joined with other access stations in a roundtable to support the continuation of access television. She also explained that Channel 5 can be reached through three different email address which, included; communityaccess@yso.com, channel13@yso.com , and channel5@yso.com . Payne added that the Saturday office hours may increase soon and there has been an increase in volunteers. She gave a special thanks to Pau Abendroth for his hard work and dedication on maintaining the hardware and software for Channel 5. She also explained that a memorial fund has been established in honor of Ken Tregillus by his family and she also informed Council that Elaine Comegys was a founding member of the Cable Advisory Panel in 1981. Comegys also has passed away. YS Chamber of Commerce-Annual Report. Ellen Hoover reported that the Chamber's Board of Directors held their goal setting retreat in early 2007. Hoover explained that the Chamber is marketing the Village as a destination. They also have three new board members. Their 2007 Goals and Objectives were as follows: Goal 1. Funding-Address Chamber Revenues and Costs Goal 2. Economic Development-Address Roles for the Chamber, the Village, the Township, Community Resources, others; Clarify target businesses and industry to attract to Yellow Springs. Goal 3. Strengthen and Grow the Membership Goal 4. Enhance Web Presence Goal 5. Strengthen and Develop Events Goal 6. Staffing-Address Staffing Needs (Current and Future) The Chamber has hosted several events in promoting the Village such as the street fairs, the Friday Night Flings, Holiday in the Village, and the Glen Helen Arts and Crafts Show. The Chamber also co-sponsored several events. (See report for more details). Michael Shuman-Visioning/Economic Developing with Megan Quinn-Bachman. Quinn from Community Solutions explained the Michael Shuman is from the Training and Development Corporation, which is a not-for-profit that “designs innovative solutions for individuals, families and communities as they pursue economic wellbeing”. The cost of this visioning process is approximately $2,500 per day. Dimi Reber from the Smart Growth Group explained that they would be bringing in Michael Shuman sometime this year. She offered to work with Council in a joint effort if Council so chose. Council would consider their next steps in a visioning process at their next regular meeting. OLD BUSINESS Noise Ordinance-Enforcement. Jerry Papania reviewed the past two-year dispute between his family and Antioch University regarding the chillers that were installed and the noise that they create. Papania explained that he had also discovered that the University was running the chillers without the proper permit. Police Chief John Grote explained that the Police Department does not have the equipment or the training to accurately access the noise level of the chillers. He suggested that the Village contract with a audio engineering firm and let them handle such complaints. Hempfling MOVED and Askeland SECONDED a MOTION to direct staff to communicate with Antioch University if they plan to use the chillers out of compliance. Elsie Hevelin stated that the noise from the campus can be loud, but that the police have always responded in a timely manner. Michael Brown supporting Papania stated that he has been in the Papania home when the chillers are running and it is very loud. Wintrow MOVED and Van der Heiden SECONDED a MOTION to direct staff to come back with a plan addressing this issue. The MOTION PASSED. Hempfling and Askeland agreed to withdraw their motion. NEW BUSINESS Village Manager's 2007 Report . Swansen reviewed his list of completed items, which gave Council insight into the past year's activities. MANAGER'S REPORT Van der Heiden MOVED and Wintrow SECONDED a MOTION to hold the March 31 st meeting beginning at 6 p.m. with a light dinner and review the Comprehensive Plan. Council would then hold a second reading and public hearing on the 2008 Annual Appropriations at 8 p.m. The MOTION PASSED. STANDING REPORTS Lori Askeland Environmental Commission (on file) Lori Askeland Planning/Bike Com/N Gateway (on file) John Booth Village Mediation Program John Booth Human Relations Commission No Rep. Community Council Judith Hempfling Cable Advisory Panel (on file) Kathryn Van der Heiden Library Commission (on file) Kathryn Van der Heiden Reg. Planning Commission-Greene County. Karen Wintrow Chamber of Commerce (on file) Karen Wintrow Miami Valley Regional Planning (on file) Wintrow & Hempfling Electric System Task Force (on file) AGENDA PLANNING The next meeting of the Council of the Village of Yellow Springs will be held at 7:00 p.m. on Monday, March 31, 2008 in Council Chambers, John Bryan Community Center, 100 Dayton Street. Items for discussion on Monday, March 31, 2008 Special Meeting Review of Amended Comprehensive Plan w/Planning Commission 2 nd Reading and Public Hearing-Annual Appropriations FUTURE AGENDA ITEMS EXECUTIVE SESSION Wintrow MOVED and Van der Heiden SECONDED a MOTION to go into an Executive Session for a discussion on Personnel-Employment and a discussion on Pending Litigation, in accordance with Ohio Revised Code #121.22 (G)(1) and Ohio Revised Code #121.22(G)(3). The Village Solicitor John Chambers was present for this session. The MOTION PASSED UNANIMOUSLY. Van der Heiden MOVED and Booth SECONDED a MOTION to return to the General Session. The MOTION PASSED. ADJOURNMENT Having no further business, Wintrow MOVED and Askeland SECONDED a MOTION to ADJOURN. The MOTION PASSED at 10:39 p.m. |
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