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Council of the Village of Yellow SpringsIN COUNCIL CHAMBERS January 7, 2008 Comments from the Public are welcomed at two different times during the course of the meeting: (1) Comments on items not on the Agenda will be heard under Citizens Concerns, and (2) Comments on all items listed on the Agenda will be heard during Council's consideration of said item. A Sign-In sheet will made available on the small table at the rear of the Council Chambers. Please first write your name and the topic you wish to discuss.
Police Chief John Grote was in attendance.
ANNOUNCEMENTS Patti Dallas is working on getting copies of the YS promotional video to Council for their review. The WSU Bolinga Center , the Coretta Scott King Center and AACW are sponsoring the Last Poets will perform at Antioch on February 16 th at 7 p.m. Admission is free.
REVIEW OF THE MINUTES. Review of the minutes from December 17, 2007. Booth MOVED and Van der Heiden SECONDED a MOTION for APPROVAL as amended. The MOTION PASSED.
REVIEW OF AGENDA There were no changes to the agenda.
Home Inc. Newsletter Greene County Public Library Board Election YS Chamber re: 2007 Annual Meeting Anita Kohler re: Green Space Greene County EMA re: Weather Spotter Class Rick Donahoe re: Glass Farm Helen Eier re: Presentations and Process Stickelman-Brown Inc. re: Thistle Creek-Release of the Performance Bond (Village Manager and Ed Amrhein) Greene County Emergency Management Newsletter Cleveland Ohio Citizen re: AMPGS YS Chamber Newsletter Bob Barcus re: Green Space Funding OML Leadership Training Program re: Certificate of Completion-Benning Lori Askeland re: Draft Letter to the Chancellor of the Ohio Board of Regents (with Resolution #2008-04)
PUBLIC HEARINGS/LEGISLATION Resolution #2008-01 MVRPC Membership. Wintrow MOVED and Askeland SECONDED a MOTION for APPROVAL. Wintrow explained that the Village had received a $270,000 grant for bikeway improvements through MVRPC. Council agreed to continue its membership to the Miami Valley Regional Planning Commission at a cost of $1,730.06 The MOTION PASSED UNANIMOUSLY. Resolution #2008-02 OML Membership. Wintrow MOVED and Van der Heiden SECONDED a MOTION for APPROVAL. Council agreed to continue its membership to the Ohio Municipal League at a cost is $730.00. The MOTION PASSED UNANIMOUSLY. Resolution #2008-03 Greene County Mutual Aid. Wintrow MOVED and Van der Heiden SECONDED a MOTION for APPROVAL. The Mutual Aid Agreement explains that the Village police department could obtain additional police assistance from other municipalities within Greene County . This is a reciprocal agreement. The MOTION PASSED UNANIMOUSLY. Resolution #2008-04 Support of Antioch Accreditation. Askeland MOVED and Booth SECONDED a MOTION for APPROVAL. Hempfling explained that she along with Askeland and Swansen met with members of the Antioch community in discussing continual support of Antioch College . Askeland explained that the Antioch College Continuation Corporation is working to continue Antioch College as an accredited four-year education institution. She further explained that it was the intention of the ACC to continue the accreditation as it has existed and not reapply for accreditation as a new college. Askeland added that the University is in support of this action as long as it does not harm the University. Swansen explained that the Ohio Revise Code and the Administrative Code has a set of standards that must be met and as long as the College is able to meet those standards, they should receive continued accreditation. Audience member Sue Abendroth asked if Antioch University personnel were present at this meeting. Hempfling explained that they were not in attendance. Abendroth suggested that they be notified of the meeting and this resolution. Wintrow supported Abendroth's suggestion. Dana Patterson Director of the Coretta Scott King Center explained that it was important for the college to remain open in order to give continued collaboration between students, faculty, village organizations and citizens. Hill went on to explain the collaborations of cultural projects that have been taking place and plans for future continuation of these collaborations. Van der Heiden wanted to know how the meeting came about. Hempfling explained that she had received a call from Steve Schwerner request that she attend the meeting. Schwerner made the request because he felt the Village had an interest in keeping the college open. Swansen suggested that perhaps Council would consider drafting a resolution that would allow council and the village manager to continue their involvement. Wintrow suggested and Council agreed that a copy of the resolution should be sent to Art Zucker and Toni Murdock. The roll was called. The MOTION PASSED UNANIMOUSLY. Letter to Ohio Board of Regents. Askeland read the draft of the letter to the Board and asked for comments. She explained that there would be one letter from Council along with the resolution and an additional letter from the Village Manager. Wintrow questioned why there was a need of three documents from the Village. Hempfling explained that the letter from the Council could be written stronger than the letter from the Village Manager. Askeland MOVED and Booth SECONDED a MOTION to accept the amended draft and forward the letter to the Ohio Board of Regents with copies to the University and the ACC. The MOTION PASSED. Askeland would forward her draft to the Village Manager to be placed on the Village letterhead. CITIZENS CONCERNS There were no additional comments from the audience.
There were no special reports scheduled. OLD BUSINESSBeth Holyoke-Library Ceramic Bench Holyoke explained that the ceramic bench would be in honor of now deceased resident Harold Fishbain. The Fishbain family would also help with the funding of the project. Swansen caution Council about public art sometimes being a target for vandalism and suggested that Council draft a policy regarding public art that would include maintenance and insurance guidelines. Booth also an artist agreed with Swansen that art is an expression of the artist and can sometimes inadvertently cause concerns with the viewing public. Van der Heiden MOVED and Booth SECONDED a MOTION for APPROVAL of the ceramic bench and its placement at the YS Library. The MOTION PASSED. January 15 th Special Meeting. Council agreed that the special meeting scheduled for January 15 th would be opened as a regular council meeting and then turned over to Len Kramer from the Smart Growth Group to facilitate the discussions and presentations. The meeting would be closed as regular council meeting. Amp-Ohio will be unable to attend. Goals for 2008. Swansen reviewed the preliminary goal list. He had placed all the items within five general categories. Wintrow and Van der Heiden reviewed their individual lists, which were included in the Council packet. Booth and Askeland gave verbal suggestions to the goal list. Hempfling then reviewed her list which was also included in the Council packet. Hempfling also explained that she felt that for this year a significant amount of the Estate Tax funds should be set aside for the Green Space Fund. Some of the suggestions included: *Planning process that includes the Miami Township Trustees *Address growth *Complete the CBE infrastructure *Develop a plan for a Council Retreat *Develop and implement a plan for Economic Development *Address website issues *Reduce carbon footprint * Support Antioch College *Add additional funding to the Green Space Fund *Bring in new businesses for the CBE *Continue upgrades to the Waste Water Treatment Plant Comments from the audience. Joan Edwards asked that Council address improvements for the gateways into the Village. Krista Magaw from Tecumseh Land Trust supported efforts to increase the Green Space Fund. Rick Donahoe suggested using the Glass Farm to increase the affordable housing stock. Sue Abendroth asked that Council restrain their spending and stick to the agreement made with the Villagers through passage of the levy regarding social programs and infrastructure. She added that the Council must keep the Village economically sound. After a brief discussion, Council agreed that Goal #1 would read, Establish a Plan that improves the economic condition of our community and Goal #2 would read, Develop a vision on comprehensive land use.
NEW BUSINESS Council Meeting Dates for 2008. Wintrow MOVED and Van der Heiden SECONDED a MOTION to APPROVE the 2008 Council meeting dates. During their discussion Council agreed to cancel their meeting for March 3 rd since the Village Manager would be unable to attend that meeting. The MOTION PASSED.
MANAGER'S REPORT Swansen reminded Council that they would have to attend the NIMS workshop and suggested that they also attend the MVCC's workshop for incoming council members. Xmas tree pick up would be on Saturday, January 12th. ODOT is granting in-kind services in the form of planning for the Safe Routes to School Program.
AGENDA PLANNING The next regular meeting of the Council of the Village of Yellow Springs will be held at 7:00 p.m. on Tuesday, January 22, 2007 Council Chambers, John Bryan Community Center, 100 Dayton Street. Items for discussion on the Tuesday, January22, 2008 2 nd Reading and PH of Ordinance #2007-18 AMPGS Base Load Planning Commission's Annual Report Goals for 2008 Scheduling of Budget Workshops Council Notes Caboose Update Cable TV-Ordinance Copies of the DVD on the AMP-Ohio presentation regarding AMPGS will be made available to Council members.
FUTURE AGENDA ITEMSProcess and Tools for Evaluation of the Village Manager Resolution: Village Manage Employment Agreement Annual Reports: Commissions, Committees and Boards (Jan/Feb'08) Special Meeting with NRDC & Smart Growth Group (Jan 15 th ) 1 st Reading of Ordinance re: 2008 Annual Appropriations (Mar 3 rd ) Economic Development-Task Force YSA Economic Development Request YS Promotional Video/Dallas and Caputo Electric Systems Task Force-Phase 2 Solid Waste Contract Amending Public Records Policy Personnel Policy Manual-Update Annexation Ordinance re: Control of Demolitions Guidelines for Utility Resolution Dispute Commission Fairfield Pike/Polecat Rd Citizen's Petition Update Marking State Route 68 Bikeway Conservation Easement-Well fields Parks & Recreation Master Plan
EXECUTIVE SESSIONThere was no Executive Session scheduled.
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