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Council of the Village of Yellow SpringsIN COUNCIL CHAMBERS February 4, 2008 Comments from the Public are welcomed at two different times during the course of the meeting: (1) Comments on items not on the Agenda will be heard under Citizens Concerns, and (2) Comments on all items listed on the Agenda will be heard during Council's consideration of said item. A Sign-In sheet will made available on the small table at the rear of the Council Chambers. Please first write your name and the topic you wish to discuss.
ANNOUNCEMENTS Special Meeting regarding Budget for 2008 on February 16 th , 10 am - 2pm in Council Chambers. Project 365 will continue its Elaine Comegys Black Film Festival on Saturday, February 9 th at 4 p.m. at the Little Art Theatre. This week's film is entitled The Black Press: Soldiers without Swords . Admission is free.
REVIEW OF THE MINUTES. Review of the minutes from January 22, 2008. Askeland MOVED and Wintrow SECONDED a MOTION to APPROVE the minutes as amended. The MOTION PASSED.
REVIEW OF AGENDA There were no changes to the agenda.
Greene County Board of Elections Officials List Ohio EPA re: Certification-Drainage Improvement Project/WPAFB Ohio Municipal League Bulletin 1/28/08 & 2/1/08 Cleveland Ohio Citizen.Org re: News Update Mary Agna re: Resignation from Advisory Board-Council on Aging Mary Agna re: Greene County Council on Aging Report Greene County Emergency Management Newsletter Peggy Erskine re: Windfall Income Elaine Comegys Black Film Festival Kick Off YS Chamber of Commerce Newsletter YS Chamber of Commerce 2008 Marketing Plan Bruce Rickenbach re: Evaluation-Eric Swansen Paul and Sue Abendroth re: Evaluation-Eric Swansen Jerry Sutton re: Evaluation-Eric Swansen Melissa Kuhns re: Evaluation-Eric Swansen Jennifer Horner re: Evaluation-Eric Swansen Steve Heckart re: Evaluation-Eric Swansen Kathryn Chase re: Evaluation-Eric Swansen Phyllis and Ron Schmidt re: Evaluation-Eric Swansen Peggy Erskine re: Evaluation-Eric Swansen
PUBLIC HEARINGS/LEGISLATION Resolution #2008-06 Thistle Creek/Performance Bond. Wintrow MOVED and Van der Heiden SECONDED a MOTION for APPROVAL. Swansen explained that Phillips-Brown Homes, LLC has requested release of the current bond for improvements and have a separate security instrument for covering the restoration of the temporary construction access roads. The roll was called. The MOTION PASSED UNANIMOUSLY. CITIZENS CONCERNS Chris Roberts thanked Swansen for providing a copy of the energy study that was done on the Bryan Center . She also suggested that the Village look at businesses that are not energy dependent. A list of such businesses is available on the internet. Pat Murphy asked if the Village's funding information could be placed on the local yellowsprings45387 website.
Bike Enhancement and Northern Gateway Annual Report. Tim Tobey Chair of the Committee reviewed the report to Council. The highlights of the report included: *Working with ODOT on widening State Route 343 *Working with MVRPC for the Northern Gateway Project *Safe Routes to School *Library Bicycle Parking *Making YS a Cyclist and Pedestrian Friendly Community Tobey reported that the Committee was also working on recommendations for the Comprehensive Plan. Swansen stated that matching funds for the Northern Gateway Project was $38,000. The project will be funded in 2009. Council thanked Tobey for the report. Library Commission Annual Report. Becky Eschliman, Chair of the Library Commission reviewed the report. Some of the highlights included: *Lease Agreement *Roof Drains and Sidewalk Repair *Boiler Room Porch and Handrail *Soundproofing *5-Year Plan Eschliman add that the new issues for 2008 are the memorial bench and concerns regarding the alley that runs behind the library parking lot. Council thanked Eschliman for the report.
OLD BUSINESSGoals for 2008 and One Time Expenditures/Revenues. Swansen made a PowerPoint presentation on Council's list of goals. In his presentation, Swansen reminded Council how important it was to keep the promise to the voters regarding the levy. His report included items that have a commitment from Council, such as the library, pool and street overlay. Other items included the water bottleneck problem and additional streetscape in the central business district. Swansen also identified energy conservation, energy generation, retail goods and services as additional considerations for Council. Swansen also provided Council with a draft of one-time expenditures for consideration in the 2008 budget. In reviewing her list, Hempfling included approximate costs with the "how" to achieve the goals. Some examples included, update and maintenance of the village website; community training regarding effective hiring practices and economic development that promotes diversity; develop meaningful conservation program; and adding monies to the Green Space Fund. Council then discussed a community visioning process and hiring of a planner. Dimi Reber and Joan Edwards supported a both ideas. Ellen Hoover supported the hiring of a planner. Council also discussed how to facilitate the community visioning. They agreed to look over proposals from a three groups and then make a discussion. Hempfling caution that she did not want a process that would take several months. Council would hear a presentation on the Regenesis Group from Ted Donnell. Council would consider them for the visioning process. Wintrow suggested that Council consider reactivating the Blue Ribbon Finance Committee. Council agreed to review documents regarding the Committee at their next meeting, which included the membership, their charge and their final report. Van der Heiden suggested that a 1% tax could be added for green space. Council agreed to set aside monies for the green space fund but did not agree on an amount. Council Retreat. Hempfling MOVED and Askeland SECONDED a MOTION to have Hempfling and Wintrow work together and prepare a draft for a council retreat. The MOTION PASSED 3-1, with a no vote from Van der Heiden. Directive to HRC. Hempfling MOVED and Wintrow SECONDED a MOTION to have Hempfling and Swansen meet with HRC to discuss how HRC could assist in organizing ways to increase diversity. The MOTION PASSED. Jerry Papania requested that Council set aside funds for equipment and training of the police department regarding in order that they could enforce the noise ordinance.
NEW BUSINESS Nomination to Environmental Commission. Askeland MOVED and Wintrow SECONDED a MOTION to APPOINT Megan Werner to the Environmental Commission. Process and Tools for Evaluation of the Village Manager. Hempfling MOVED and Askeland SECONDED a MOTION to have Wintrow and Van der Heiden work together to provide a recommendation on tools and processes by which to evaluate the village manager. The MOTION PASSED. MANAGER'S REPORT Swansen reported that Ed Amrhein , Assistant Planner was doing well after his surgery at the Cleveland Clinic. Council offered best wishes for Amrhein.
AGENDA PLANNING The next regular meeting of the Council of the Village of Yellow Springs will be held at 7:00 p.m. on Tuesday, February 19 th Council Chambers, John Bryan Community Center, 100 Dayton Street. Items for discussion on the Tuesday, February 19, 2008 Council Notes- Review of the amended Comprehensive Plan Sidewalk Enforcement Evaluation Tools for Village Manager Retreat Proposal Visioning Process-The Regenesis Group Blue Ribbon Finance Committee
FUTURE AGENDA ITEMSWebsite (Mar) Michael Schulman-Economic Development (Mar) Library Lease (Apr) Noise Ordinance (Apr) Greene County Council on Aging Liaison (Mar) Special Meeting-March 31 st re: Budget 1 st Reading of Ordinance re: Cable Village Manager Employment Agreement Annual Reports: Commissions, Committees and Boards (Jan/Feb'08) 1 st Reading of Ordinance re: 2008 Annual Appropriations Economic Development-Task Force YSA Economic Development Request YS Promotional Video/Dallas and Caputo Electric Systems Task Force-Phase 2 Solid Waste Contract Amending Public Records Policy Personnel Policy Manual-Update Annexation Guidelines for Utility Resolution Dispute Commission Fairfield Pike/Polecat Rd Citizen's Petition Update Marking State Route 68 Bikeway EXECUTIVE SESSIONNone
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