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Council of the Village of Yellow SpringsIN COUNCIL CHAMBERS @ 7:00 p.m. November 19, 2007 Comments from the Public are welcomed at two different times during the course of the meeting: (1) Comments on items not on the Agenda will be heard under Citizens Concerns, and (2) Comments on all items listed on the Agenda will be heard during Council's consideration of said item. A Sign-In sheet will be made available on the small table at the rear of the Council Chambers. Please write your name and the topic you wish to discuss. CALL TO ORDER Former Vice President Karen Wintrow called the meeting to order at 7:01 p.m. ADMINISTERING THE OATH OF OFFICE to new Council members. Senior Council member Karen Wintrow administered the Oath of Office to newly elected Council members Lori Askeland, John Booth and Kathryn Van der Heiden. ROLL CALL Karen Wintrow, Judith Hempfling, Lori Askeland, John Booth and Kathryn Van der Heiden were present as was the Village Manager Eric Swansen. Finance Director Sharon Potter and Police Chief John Grote were also in attendance. ELECTION OF PRESIDENT OF COUNCILWintrow MOVED and Askeland SECONDED a MOTION to APPOINT Judith Hempfling President of Council. Wintrow MOVED and Booth SECONDED a MOTION to close the nominations. The vote was taken on the appointment. The MOTION PASSED. ELECTION OF VICE PRESIDENT OF COUNCIL Van der Heiden MOVED and Booth SECONDED a MOTION to APPOINT Karen Wintrow Vice President of Council. Hempfling MOVED and Van der Heiden SECONDED a MOTION to close the nominations. The vote was taken on the appointment. The MOTION PASSED. ANNOUNCEMENTS Village Mediation Program will host a workshop on "Civil Discourse" in the Great Room of the Senior Citizens Center on Xenia Avenue at 2 p.m. on December 2 nd . REVIEW OF THE MINUTES Review of the minutes from November 5, 2007 regular meeting. Wintrow MOVED and Van der Heiden SECONDED a MOTION to accept the minutes as submitted. The MOTION PASSED 3-0, with abstentions from Booth and Askeland. REVIEW OF AGENDA Previous letter from Vickie Hennessy re: Waste Water Treatment Plant (New Business) PETITIONS/COMMUNICATIONS The Clerk will receive and file: AMP-Ohio Newsletter(s) Richard T. Stuebi re: AMP-Ohio/AMPGS OML Legislative Bulletin November 9, 2007 Harry & Donna Lipsitt re: Power Purchasing Ohio Citizen Org. re: AMPGS Sylvia Carter Denny re: Energy Policy John Chambers re: Legal Opinion-Emergency Ordinances Ellen Duell re: Cemex Co-No Tire Burn (Agenda Planning) Greene County Sanitary Engineering re: Waste Satellite Sites Closings Mayor's Monthly Statement
PUBLIC HEARINGS/LEGISLATION 1 st Reading and PH of Ordinance #2007-22 Supplement Appropriations, as an Emergency. Wintrow MOVED and Van der Heiden SECONDED a MOTION for APPROVAL. Swansen explained that this ordinance appropriated funds that were already budgeted for the Walnut Street Project. It also makes adjustments to wages reflected from the Early Retirement Incentive Program. Hempfling opened the public hearing. Having no comments the public hearing was closed. The roll was called. The MOTION PASSED UNANIMOUSLY. Resolution #2007-36 Economic Revolving Loan Fund/Don Beard. Wintrow MOVED and Askeland SECONDED a MOTION for APPROVAL. Swansen explained that the loan would cover some of the expansion costs and a new deep fryer. Don Beard has added a personal guaranteed for the repayment of the loan to Peach's Grill. The loan request was for $20,000. Swansen further explained that the Economic Development Revolving Loan Committee would be developing a process for a micro-loan program. Rick Donahoe suggested that the loan be for new businesses and not established businesses. He added that established businesses should have the ability to fund their expansion without the assistance from this program. Benning explained that the loan's history of success has been with established businesses and new businesses have not be successful, although that could not be attributed to the loan program. She added that the loan committee would be updating the forms and guidelines for review by Council. The roll was called. The MOTION PASSED UNANIMOUSLY. Resolution #2007-38 Approving Release of the Bond for Stancliff Neighborhood. Van der Heiden MOVED and Booth SECONDED a MOTION for APPROVAL. Swansen explained that the improvements had been completed and the inspections were done. Staff recommended that the Village accept the public improvements and authorize the Village Manager to release the financial sureties up to the amount needed to cover the maintenance period. The roll was called. The MOTION PASSED UNANIMOUSLY. CITIZENS CONCERNS No comments. SPECIAL REPORTS None OLD BUSINESS Review of Council Policy and Procedures. Hempfling reviewed the Rules and Procedures Policy from June 18, 2007. Wintrow suggested and Council agreed to set aside the 4 th and 5 th Mondays for special meetings. Schedule AMPGS Legislation and Schedule Alternative Energy Discussions. Wintrow explained that the previous Council had a 3 to 1 vote in favor of the ordinance, however for emergency ordinances there must be a minimum of four affirmative votes. Another vote on the ordinance could be taken as emergency legislation as late as February 19, 2008. Van der Heiden suggested Council request that the Electric Systems Task Force recommend energy alternatives and the availability of such in Ohio . She would also like to know the cost associated with the suggested alternative energy sources. Van der Heiden then suggested the Hempfling and Wintrow meet and iron out the details. Booth suggested an actual cost comparison of alternatives to coal and the cost of buying on the open market on the short term be added to the request. Audience member Dimi Reber explained that the Smart Growth Group would be hosting an alternative energy seminar and suggested that it coincide with the meeting that Council was considering on the same subject. In answering a question from Rick Donahoe on the "emergency legislation", Swansen explained the process used by AMP-Ohio and a follow-up process used by the Village. Swansen also explained that the Village does not determine the dates and that the first discussions regarding energy including coal, began in February 2007. The legislation was put on the agenda as an emergency to allow for as much discussion as possible. Suggestions from both Council and the audience were given on possible speakers for an alternative energy meeting hosted by Council. Hempfling and Wintrow agreed to take the suggestions back to the Electric Systems Task Force for further discussion. NEW BUSINESS Schedule Goal Setting Session and Schedule Budget Workshop. Council agreed to hold the goal setting and the budget workshops within a close timeframe of each other. Hempfling suggested that the goal session be done in two parts to allow for public input. She would also like to know what goals the commissions, committees and boards are developing. Council directed the Village Manager to prepare a graph of the budget, which would make it easier for the lay- person to understand. Liquor License Request. Police Chief Grote explained that he had reviewed the request from the Ohio Liquor Control Board for a liquor license transfer from Minette Inc. to Peach's Grill. He did not recommend a hearing on this request. Booth MOVED and Van der Heiden SECONDED a MOTION to in which Council would not request a public hearing on this issue. The MOTION PASSED. Vickie Hennessy re: Waste Water Treatment Plant. Hennessy had written a letter to the Village Manager and to Council regarding her concerns about the Village's Waste Water Treatment Plant. Swansen explained that the plant has been out of compliance with the State requirements for a few years. The improvements would cost about 2.2 million dollars. Swansen has applied for Issue 2 funds to assist in defraying to cost of the improvements. He further explained that capacity was not the issue but the overflow from water and snow has cause significant problems with the system. Swansen offered and Hennessy accepted his invitation to tour the facilities in order to have a better understanding of the problem. Appoint Council Reps to Commissions, Committees & Boards. Council agreed by consensus to the following appointments: Cable Advisory Judith Hempfling Environmental Commission Lori Askeland Human Relations Commission John Booth Village Mediation Program John Booth Chamber of Commerce Karen Wintrow Regional Planning-Greene County Kathryn Van der Heiden Miami Valley Regional Planning Karen Wintrow Council did not appoint anyone to Community Council. Council agreed that Hempfling and Wintrow would continue as representatives to the Electric Systems Task Force. Both Askeland and Van der Heiden requested the appointment to Planning Commission. Hempfling MOVED and Booth SECONDED a MOTION to APPOINT Askeland to Planning Commission. The roll was called. The MOTION PASSED 3-1 with an abstention from Van der Heiden. MANAGER'S REPORT Swansen reported that the Village ranked first in the Greene County scoring for the 49.9% funding of the improvements to the Waste Water Treatment Plant. He also reported that there is a possibility of a 16% increase in the Village's health insurance costs for next year. Antioch students Michael and Kai were still working in the Planning Department. They are filling in for Assistant Planner Ed Amrhein who is recovering from surgery. Swansen also reported that he had met with Marianne MacQueen from Home Inc. concerning a HUD home located in Goes Station. Swansen explained that the home was not within the boundary of the Village, not was it in the YS School district and there was no municipal purpose for the Village to purchase the home. STANDING REPORTS Village Mediation Program Community Council Environmental Commission (on file) Human Relations Commission Library Commission Cable Advisory Panel (on file) Chamber of Commerce (on file) Reg. Planning & Coord. Com. Greene Cty. Planning/Bike Comm./N. Gateway Commission (on file) Miami Valley Regional Planning Commission (on file)
AGENDA PLANNING The next meeting of the Council of the Village of Yellow Springs will be held at 7:00 p.m. on Monday, December3 rd in Council Chambers, John Bryan Community Center , 100 Dayton Street . Items for discussion on Monday, December 3, 2007: 1 st Reading & P.H. of Ordinance #2007-20 Prairie States Power Plant, Emergency Items for discussion on the Monday, December 17, 2007 Budget Graphs FUTURE AGENDA ITEMS Presentations -Bob Brecha/Pat Murphy/NRDC 1 st Reading of Ordinance re: 2008 Annual Appropriations 2 nd Reading of Ordinance #2007-18 AMPGS Base Load (Feb '08) Economic Development-Task Force Electric Systems Task Force-Phase 2 Solid Waste Contract YSA Economic Development Request Amending Public Records Policy Caboose Update Personnel Policy Manual-Amending Removal of Office/Council Employees Annexation Ordinance re: Control of Demolitions Guidelines for Utility Resolution Dispute Commission Fairfield Pike/Polecat Rd Citizen's Petition Update Marking State Route 68 Bikeway Conservation Easement-Well fields Parks & Recreation Master Plan EXECUTIVE SESSION ADJOURNMENT Having no further business, Wintrow MOVED and Van der Heiden SECONDED a MOTION to ADJOURN. The MOTION PASSED at 10:01 p.m. |
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