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Council of the Village of Yellow SpringsIN COUNCIL CHAMBERS May 21, 2007 Comments from the Public are welcomed at two different times during the course of the meeting: (1) Comments on items not on the Agenda will be heard under Citizens Concerns, and (2) Comments on all items listed on the Agenda will be heard during Council's consideration of said item. A Sign-In sheet will be made available on the small table at the rear of the Council Chambers. Please write your name and the topic you wish to discuss. CALL TO ORDER ROLL CALL
Review of the minutes from May 7, 2007 regular meeting. Rickenbach MOVED and Van der Heiden SECONDED a MOTION for APPROVAL of the minutes as amended. The MOTION PASSED. REVIEW OF AGENDA Add to Agenda Planning-EC/Tire Burning/CEMEX Add to Agenda Planning-Green Pricing
PETITIONS/COMMUNICATIONS The Clerk will receive and file: AMP-Ohio Newsletter(s) Sandra Morris re: End of term/HRC OML Legislative Bulletin-May 11 th Rep. Larry Wolpert re: Testimony-House Bill 154 OPERS Notice re: Purchase of Elected Official Service Credit YS Tree Committee re: Proposed Tree Survey (Agenda Planning)
PUBLIC HEARINGS/LEGISLATION 1 st Reading re: Ordinance 2007-10 Amending Investment Policy. Rickenbach MOVED and Van der Heiden SECONDED a MOTION for APPROVAL. Wintrow explained investment decisions made by the Village Treasurer would be in consult with the Village Manager and the Finance Director. Rickenbach suggested and Swansen agreed that investment qualifications should be included in the Finance Director's job description. The roll was called. The MOTION PASSED UNANIMOUSLY. The public hearing was scheduled for June 4 th .
CITIZENS CONCERNS There were no comments from the public. SPECIAL REPORTS There were no special reports scheduled. OLD BUSINESS Review of Council Goals 2007. Hempfling made several suggestions regarding each goal. Hempfling explained that the goals are for everyone and should not be limited to budget, resources or personnel. She added that it was important to focus on issues that there is more agreement. She added that there should be strong public participation in the ongoing discussions regarding the Comprehensive Plan. She further suggested that Planning Commission provide ongoing updates regarding their discussion about the Comprehensive Plan and meet with Council regarding these discussions. Rickenbach explained that Planning Commission meetings are open to the public, the minutes are available through various means and the meetings are videotaped and played on Channel 13. He added that he was not sure what other things could be done to promote more participation, but was open to suggestions. Rickenbach further explained that the Comprehensive Plan was the overarching document for future planning in the Village and that it also provides the "hooks" in which to amend the zoning code. Wintrow added that Council would have the final say in any recommendations made by the Planning Commission regarding the Comprehensive Plan. Audience member Dimi Reber suggested that Planning Commission distill the information through a special meeting, outlining the specific changes in the Plan. Van der Heiden asked if Council wanted to protect the Greenbelt , how would that be funded; would there be continued funding and what role can Council play in the funding issue. In addition, Van der Heiden expressed concern regarding the issues of walk ability and bike ability and how to improve accessibility. She also asked what definition would be used to describe affordability? Council agreed that these are all discussions that they would continue to have over the next several meetings. Council Goals for 2008. Swansen suggested and Council agreed that the 2008 budget would reflect the 2008 goals. Council also agreed that they should have a brainstorming session regarding their future goals prior to the 2008 budget discussions. Agenda Planning for Future Items. Swansen distributed a form that could be used to for future agenda items. This would give Council members a sense of what items would be discussed and when. Council members agreed that this could be a useful tool and would begin using it at the next meeting during agenda planning. Energy Taskforce. Wintrow and Hempfling distributed an amended version of the original project. The taskforce would be renamed the Electrical Systems Taskforce. Hempfling and Wintrow would prepare a list of names for consideration and include them in the upcoming legislation. Rickenbach suggested that some background information regarding the individuals be included with the list of names. Sidewalks-Open House. Swansen reported that the Open House for the Sidewalks and Bike Lanes discussion would be held at 7 p.m. on June 12 th in meeting rooms A and B of the Bryan Center . Light refreshments would be served. The event is open to the public but residents living on Dayton Street , Xenia Avenue and Fairfield Pike would be invited to attend. There would be a news release sent to the YS News and video on Channel 13. There would also be a public service announcement on Channel 13 and a notation placed on the utility bills. Human Relations Commission. Hempfling reported that the HRC would be hosting a work party and is asking for volunteers to assist in identifying and getting permission from property owners who may need assistance with maintenance. Anyone interested should contact John Booth or attend a survey meeting at the Farmer's Market on June 2 nd . There will be a packet of information that each person could leave with the resident. A work crew would do a follow-up with the resident on June 16 th . NEW BUSINESS Summer Vacation Scheduling . Council agreed that there would be no meeting on July 2 nd . Van der Heiden would be absent for the July 23 rd meeting. Chamber of Commerce Request. The YS Chamber sent a letter requesting street closings to accommodate the June 9 th Street Fair. Hempfling MOVED and Rickenbach SECONDED a MOTION to GRANT their request. The MOTION PASSED.
MANAGER'S REPORT Swansen explained that the Village had to re-bid the Short/Walnut Streets Waterline Project due to problems with Big K. Excavation Co. He added that the Village Solicitor could go after their performance bond to settle their payment disputes with their subcontractors. Swansen reported that the façade to the front of the Bryan Center is being repaired. The Pottery Shed is assisting in the "Make Your Own Tile" Program to cover the new bench, which will be placed on the corner of Xenia Avenue and Corry Street near the Wine Cellar. Pool passes will be available soon. There was a good turn out volunteers at the pool for the clean-up day. The pool painting was also completed.
STANDING REPORTS Kathryn Chase Village Mediation Program Bruce Rickenbach Community Council - Rickenbach reported that he has retired from the Board of Community Council and that Village Council should appoint a new liaison. Judith Hempfling Environmental Commission - EC will host an informational booth regarding Green Pricing and tire burning CEMEX. Judith Hempfling Human Relations Commission -Facilitated discussion regarding a youth project. Kathryn Van der Heiden Library Commission -The library has a long list of needs. The larger needs list will be submitted to Swansen. Kathryn Chase Cable Advisory Panel (on file) CAP is gathering information regarding Senate Bill 117, which would have a major financial impact on access stations. Karen Wintrow Chamber of Commerce (On file) Street Fair is June 9 th . The Board discussed the possibility of selling beer at the street fair and decided against it. Kathryn Van der Heiden Reg. Planning & Coord. Com. Greene Cty. Bruce Rickenbach Planning/Bike Comm./N. Gateway Commission (On file) Karen Wintrow Miami Valley Regional Planning Commission (On file) The MVRPC is looking to do a regional plan. There would also be more discussion regarding their Bike Master Plan. The next discussion meeting will be held in Beavercreek on May 22 nd .
AGENDA PLANNING
Items for discussion on Monday, June 4, 2007: Planning and Zoning Quarterly Report CIP Presentation-J. Sutton (Moved to June 18 th ) 1 st Reading of Ordinance Green Pricing 2 nd Reading of Ordinance Amending Investment Policy Resolution Approving the Tax Budget Resolution Amending Solid Waste Contract-Extension Charter Review Caboose Update (Move to June 18 th ) 1 st Reading of Ordinance: Budget Amendment EC-Tire Burning/CEMEX Council Rules and Procedures-Revision Village Manager Employment Agreement-Amendment Using Scheduling Tool Resolution re: Electrical System Task Force Appointment of Community Council Rep
FUTURE AGENDA ITEMS Personnel Policy Manual-Amending Removal of Office/Council Employees
EXECUTIVE SESSION There was no Executive Session scheduled. ADJOURNMENT Having no further business, Rickenbach MOVED and Van der Heiden SECONDED a MOTION to ADJOURN. The MOTION PASSED at 9:35 p.m. |
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