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Council of the Village of Yellow SpringsVILLAGE OF YELLOW SPRINGS MINUTES IN COUNCIL CHAMBERS September 18, 2006Comments from the Public are welcomed at two different times during the course of the meeting: (1) Comments on items not on the Agenda will be heard under Citizens Concerns, and (2) Comments on all items listed on the Agenda will be heard during Council's consideration of said item. A Sign-In sheet will be made available on the small table at the rear of the Council Chambers. Please write your name and the topic you wish to discuss. CALL TO ORDER President Jocelyn Hardman called the meeting to order at 6:35 p.m. ROLL CALLJocelyn Hardman, Karen Wintrow, Bruce Rickenbach, Judith Hempfling and Kathryn Chase were present as well as the Village Manager Eric Swansen. EXECUTIVE SESSION A representative from the accounting offices Clark, Schaefer, Hackett & Co. was unable to attend. Wintrow MOVED and Rickenbach SECONDED a MOTION to go into Executive Session for a discussion of Personnel-Employment. This was in accordance with the Ohio Revised Code # 121.22(G)(1). The roll was called, the MOTION PASSED UNANIMOUSLY. GENERAL SESSION Wintrow MOVED and Rickenbach SECONDED a MOTION to return to the General Session. The roll was called, the MOTION PASSED UNANIMOUSLY. ANNOUNCEMENTS The Weekend Conference on Peak Oil will began Friday at 7p.m. at Antioch College . REVIEW OF THE MINUTESReview of the minutes from August 21, 2006 regular meeting. Rickenbach MOVED and Wintrow SECONDED a MOTION to APPROVE the minutes as amended. The MOTION PASSED. Review of the minutes from September 5, 2006 regular meeting. Wintrow MOVED and Chase SECONDED a MOTION to APRROVE the minutes as amended. The MOTION PASSED, with an abstention from Rickenbach. REVIEW OF AGENDAThe Executive Session that was scheduled for the end of the meeting regarding Personnel-Employment was moved to 6:30 p.m.
PETITIONS/COMMUNICATIONSThe Clerk will receive and file: AMP-Ohio Newsletter(s) Greene County Parks Weekender Update Greene County Parks and Rec-Groups of Musicians/Santa's Holiday in the Park Greene County Library re: Sunday Hours Clerk of Council re: State Auditor-Fact Sheet Fiscal Watch/Emergency Americans For Balanced Energy re: National Ambient Air Quality Y.S. Chamber Newsletter PUBLIC HEARINGS/LEGISLATION 2 nd Reading and Public Hearing of Ordinance 2006-17 Amending Parking-Town Drug. Rickenbach MOVED and Wintrow SECONDED a MOTION for APPROVAL. Hardman explained that the handicapped parking space located in front of Town Drug on Xenia Avenue had been moved adjacent to Town Drug on Glen Street . Hardman opened the public hearing. Having no comments, the public hearing was closed. The MOTION PASSED UNANIMOUSLY. 1 st Reading of Ordinance 2006-18 2nd Supplemental Appropriations. Rickenbach MOVED and Wintrow SECONDED a MOTION for APPROVAL. Swansen explained that the General Fund was the only source of revenue that could be used for other items that are not related to the Enterprise Funds. He further explained that the ordinance included unanticipated changes within the budget such as: 1. An increase in worker's compensation payments. • Village's payment to OPERS for George Pitstick. • Printing of the latest edition of the Codified Ordinance book. • Postponing of the Public Works Building-Capital Projects • Special Fund-Dayton Street Project. The Supplemental Appropriations shows a reduction of approximately $600,000. The roll was called. The MOTION PASSED UNANIMOULSY. Resolution 2006-30 Adopting Budget Policies. Rickenbach MOVED and Wintrow SECONDED a MOTION for APPROVAL. Hardman suggested that Council review each recommendation. Hempfling stated that she felt it was premature to pass the policies at this time. Adding that after she had reviewed the National Advisory Council on State and Local Budgeting website and the recommendations, that there were items that could have been included and were not and that some of these recommendations were too rigid. Swansen stated that he prepared this document using information from the "Best Practices" recommended by the National Advisory Council on State and Local Budgeting, which has been adopted by the Government Finance Officers Association. Swansen added that these recommendations were based on four principles and each principle has additional subtitles. He further added that this document is an attempt to start the process and assist Council in giving guidelines to staff. Rickenbach explained that having not attended and therefore not been able to participate in the previous Council discussion, he did remember that Swansen had made a similar presentation regarding this subject earlier this year. He further explained that if approved, these guidelines would not restrict Council's decisions, but would be a directive to staff from Council on how to provide budget information to Council. Council would make the final budget decisions. The Budget Policies included 19 recommended practices (See Resolution 2006-30). Council discussed each of the 19 recommended practices targeting items 5 and 11. Council's discussion centered on a few of the practices first, #5 Infrastructure Protection: The water, sewer, electric, storm water, and transportation infrastructure of the Village constitutes the Village's largest physical assets. Funding this ongoing need is a high priority, through effective maintenance and operation practices. Hempfling suggested that the pool and the library be added to the list of physical assets. Audience member Stan Bernstein suggested that if the non-mandated services that were recommended by Hempfling were not added to this recommendation that perhaps Council would be condemning the proposed property tax levy. The next discussion was regarding #10 Maintenance of Quality Service: The Village will offer quality service programs that are effective. Should expenditure reductions become necessary as result of changing economic conditions or revenue shortfalls, selective service elimination is preferable to poor or marginal quality services that are caused by across the board cuts. Hardman suggested an amended statement for #10 that would read: The Village will offer quality service programs that are effective. Should expenditure reductions become necessary as result of changing economic conditions or revenue shortfalls, selective service elimination is preferable to poor or marginal quality services. by across the board cuts . Adding: The budget should provide cost details for quality service. Audience member Peggy Erskine suggested the following: Funding of chosen non-mandated services are also a priority and need effective maintenance and operational practices. Rickenbach explained he would not support elimination of the pool, library or parks in their entirety. After a brief discussion, Rickenbach and Wintrow agreed to a friendly amendment that included leaving item #5 as originally presented, change item #10 to include Hardman's changes and adding an addition item after item 10 that would include Erskine's suggestion. The roll was called, the MOTION PASSED UNANIMOUSLY. CITIZENS CONCERNS Jean Payne suggested that since the Greene County Health Commissioner would be making a presentation to Council at their next meeting, could he include an update on Gypsy Moth. SPECIAL REPORTSThere were no special reports scheduled.OLD BUSINESSScheduling of Budget Workshops. The first budget workshop was scheduled for Monday, September 25 th at 7 pm. The discussion items include a review of the 2006 goals, the budget process, suggested goals for 2007, a budget overview and scheduling the remaining workshops. Discussion of Budget Process. This discussion was postponed until the September 25 th meeting. NEW BUSINESSThere were no items under New Business. MANAGER'S REPORT Swansen reported that Antioch McGregor is moving dirt in preparation for the winter months. There have been two bicycle accidents, one accident, involving a 12-year old girl who suffered a broken nose and kneecap. Peggy Erskine inquired about the additional cost of $2600 for the AACW Blues Fest. Swansen explained that the Village does not have a land use process for major events, realizing that this would also impact other community events such as the street fairs and fireworks.
STANDING REPORTSKathryn Chase Village Mediation Program Bruce Rickenbach Community Council Judith Hempfling Environmental Commission Judith Hempfling Human Relations Commission Jocelyn Hardman Library Commission Kathryn Chase Cable Advisory Panel Karen Wintrow Chamber of Commerce (On file) Jocelyn Hardman Reg. Planning & Coord. Com. Greene Cty. Bruce Rickenbach Planning/Bike Comm./N. Gateway Commission (On file) Karen Wintrow Miami Valley Regional Planning Commission (On file)
AGENDA PLANNING The next meeting of the Council of the Village of Yellow Springs will be held at 7:00 p.m. on Monday, October 2, 2006 in Council Chambers, John Bryan Community Center , 100 Dayton Street . Items for discussion on Monday, October 2, 2006: Resolution Approving Lock Box-U.S. Bank 2 nd Reading of Supplemental Appropriations 1 st Reading of DUI/OVI Ordinance amending Traffic Code FUTURE AGENDA ITEMSRevenue Sources-Event Tax, Hotel/Motel Tax Resolution: ODOT Grant re: Center for Business & Education Thistle Creek Phase-2/St. Paul's Crossing Center for Business & Education-PUD-I Appointment to HRC, DAC, & BZA Guidelines for Utility Resolution Dispute Commission Fairfield Pike/Polecat Rd Citizen's Petition Update Katrina Relief Greenspace Fund Sidewalk Obstructions Interview for Village Treasurer Municipal Credit Card
EXECUTIVE SESSIONDiscussion Personnel-Employment. This session was moved to 6:35 p.m.
ADJOURNMENT Having no further business, Rickenbach MOVED and Chase SECONDED for ADJOURNMENT. The MOTION PASSED at 9:17 p.m.
____________________________ Jocelyn Hardman, President
____________________________ Deborah Benning, Clerk A full and complete set of these minutes is available for review electronically. These tapes are kept permanently and can be requested by referencing the date of the Council meeting.
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