Council of the Village of Yellow Springs

VILLAGE OF YELLOW SPRINGS

MINUTES

IN COUNCIL CHAMBERS October 2, 2006

Comments from the Public are welcomed at two different times during the course of the meeting: (1) Comments on items not on the Agenda will be heard under Citizens Concerns, and (2) Comments on all items listed on the Agenda will be heard during Council's consideration of said item. A Sign-In sheet will made available on the small table at the rear of the Council Chambers. Please first write your name and the topic you wish to discuss.

CALL TO ORDER
President Jocelyn Hardman called the meeting to order at 7:04 p.m.

ROLL CALL
Jocelyn Hardman, Karen Wintrow, Bruce Rickenbach and Kathryn Chase were present, as was the Village Manager Eric Swansen. Judith Hempfling was absent.

ANNOUNCEMENTS

Rickenbach announced that the United Way Annual Fundraising Campaign would begin soon and he encouraged donations to United Way and supported designated donations for the Community Council and the YS Childrens Center.

Benning announced that the Charter Review Committee would hold their first meeting October 11, 2006 in the Bryan Center at 7:00 p.m.

REVIEW OF THE MINUTES.

Review of the minutes from September 18, 2006. Rickenbach MOVED and Wintrow SECONDED a MOTION for APPROVAL as amended. The MOTION PASSED.

REVIEW OF AGENDA
Postponed: Appointment to BZA

PETITIONS/COMMUNICATIONS
                 The Clerk will receive and file:
AMP-Ohio Newsletter(s)

Quarterly Meeting-Greene County Council on Aging

7 th Annual Ohio Farmland Preservation Summit

Greene County Parks re: Volunteers Needed

Y.S. United Methodist Church re: New Additions-Dedication

B. Rickenbach re: Resignation of Burhan Bayraktaroglu (Start

ads.)

Y.S. Chamber re: Request for Street Closings (New Business)

Greene County Parks re: News Releases

Miami Township Trustees re: Minutes

The People's Institute re: Undoing Racism Workshop

Annexation Notification

Letter from Pat Murphy-Budget Process

Greene Environmental Coalition re: Cemex

Statement of Cash Position

PUBLIC HEARINGS/LEGISLATION

2 nd Reading and Public Hearing of Ordinance 2006-18 Supplemental Appropriations. Rickenbach MOVED and Wintrow SECONDED a MOTION for APPROVAL. This ordinance reflects the decreases in several funds, which amended the budget by $600,554. Swansen explained that the public works facility project had been postponed due to an increase in construction costs. This represented the largest decrease in expenditures.

Hardman opened the public hearing. Having no comments the public hearing was closed. The roll was called. The MOTION PASSED UNANIMOUSLY.

1 st Reading and Public Hearing of Ordinance 2006-19 Repealing/Replacing Chapter 434.01 Traffic Laws, as an Emergency. Rickenbach MOVED and Wintrow SECONDED a MOTION for APPROVAL. Police Chief John Grote explained that the State had passed new OVI/DUI law that allows the officers to cite first time offenders in Mayor's Court rather than sending them to Greene County .

Hardman opened the public hearing. Having no comments the public hearing was closed. The roll was called. The MOTION PASSED UNANIMOUSLY.

Resolution 2006-31 Approving the Lock Box-US Bank. Rickenbach MOVED and Swinger SECONDED a MOTION for APPROVAL. Finance Director Sharon Potter explained that the customers would mail the utility payments directly to the bank and the billing process would be outsourced to Data Image. The yearly cost savings would be approximately $51,936. Rickenbach and Wintrow agreed to a friendly amendment to Section 1 which removed the period at the end of the sentence and added the following: and Data Image of Lewis Center for outsourcing of the billing process.

In answering audience member Joan Edwards' question regarding what happens to the savings, Swansen explained that the savings occurred in the Enterprise Fund must stay in that fund. Paul Abendroth asked if there would be any effect on late fees or customers in arrears. Swansen explained that this does not impact other policies that are being put in place. The roll was called. The MOTION PASSED UNANIMOUSLY.

Resolution 2006-32 Accepting Goals for 2007. After a brief discussion, Council agreed to postpone this discussion until their next meeting, when Hempfling could attend. Chase suggested the possibility of decreasing the list of goals.

CITIZENS CONCERNS

There were no comments from the audience.

SPECIAL REPORTS

Greene County Health Commissioner, Mark McDowell made a presentation to Council regarding the Public Health Services Levy. McDowell offered an historic overview of the Health District and then reviewed 2005 Community Health Strategic Plan . McDowell explained that the District would be placing a .5 mill replacement levy on the November ballot. This represents 34% of their annual budget. McDowell further explained that the District would continue to spend more funds for Pandemic Influenza Intervention and training. Council thanked McDowell for his presentation.

OLD BUSINESS
     There were no items under Old Business.

NEW BUSINESS

Appointment to the Board of Zoning Appeals (Postponed)

YS Chamber of Commerce. Rickenbach MOVED and Wintrow SECONDED a MOTION to authorize the Police Chief to close the streets that had been requested by the YS Chamber of Commerce for the October Street Fair. The MOTION PASSED UNANIMOUSLY.

MANAGER'S REPORT

Swansen reported that the Village had received a request for an expedited annexation for the Fogg property. He also reported that everyone who had taken the NIMS class and subsequent test had passed.

In response to a villager's inquiry regarding the sycamore tree on Walnut Street , Swansen explained that the Village has no plans to remove the tree. Swansen added that there was a concern about the separation of depth of the water and sewer lines for the Walnut Street Project. This project has been postponed until spring. He further added that there were problems with elevation control on the Dayton Street Project. This was the result of contractor error.

AGENDA PLANNING

The next meeting of the Council of the Village of Yellow Springs will be held at 7:00 p.m. on Monday, October 16, 2006 Council Chambers, John Bryan Community Center, 100 Dayton Street.

Economic Revolving Loan Fund Update

3 rd Quarter Financials

3 rd Quarter Planning/Zoning/Code Enforcement Update

Treasurer's Report

Annexation Update

Resolution: 2007 Goals

Resolution: Flour & Sugar Expenditure

FUTURE AGENDA ITEMS

Additional Revenue Sources-Event Tax-Hotel/Motel Tax

Resolution: ODOT Grant re: Center for Business & Education (Dec)

Appointment to HRC, DAC, & BZA

Guidelines for Utility Resolution Dispute Commission

Fairfield Pike/Polecat Rd Citizen's Petition Update

Greenspace Fund

Sidewalk Obstructions

Interview for Village Treasurer

Municipal Credit Card
       Marking State Route 68 Bikeway
       Conservation Easement-Well fields
           Parks & Recreation Master Plan
Review of the Village Manager Search Process

EXECUTIVE SESSION

Personnel-Litigation. Rickenbach MOVED and Wintrow SECONDED a MOTION to go into an Executive Session for a discussion on personnel-litigation, in accordance with the Ohio Revised Code #121.22(G)(1). The MOTION PASSED UNANIMOUSLY.

GENERAL SESSION

Rickenbach MOVED and Wintrow SECONDED a MOTION to return to the General Session. The MOTION PASSED UNANIMOUSLY.

ADJOURNMENT

Having no further business, Rickenbach MOVED and Chase SECONDED a MOTION to ADOURN. The MOTION PASSED UNANIMOUSLY.

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Jocelyn Hardman, President of Council

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