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Council of the Village of Yellow SpringsVILLAGE OF YELLOW SPRINGS MINUTES IN COUNCIL CHAMBERS @ 7:00 pm September 5, 2006 Comments from the Public are welcomed at two different times during the course of the meeting: (1) Comments on items not on the Agenda will be heard under Citizens Concerns, and (2) Comments on all items listed on the Agenda will be heard during Council's consideration of said item. A Sign-In sheet will be made available on the small table at the rear of the Council Chambers. Please first write your name and the topic you wish to discuss.
CALL TO ORDER
ROLL CALL ANNOUNCEMENTSFrom Police Chief John Grote: Mandatory Training-NIMS IS-700 (National Incident Management System), September 13 th , 9 a.m. and 3 p.m. or September 21 st at 1:30 p.m.
Review of the minutes from August 21, 2006. Hardman MOVED and Wintrow SECONDED to TABLE the reading of the minutes until the next Council meeting. The MOTION PASSED.
REVIEW OF AGENDA
County Library Board Meeting-Sept. 13 th YS Chamber re: Renewing the Connection with Antioch College YS Chamber re: Business Seminar ArtStreet Studios re: Calendar of Activities County Parks and Recreation re: News Releases on Various Activities County Parks and Recreation re: October Calendar of Activities Mayor's Monthly Statement Ohio Municipal League re: LGF Info and Brownfield Tour and Seminar PUBLIC HEARINGS/LEGISLATION1 st Reading of Ordinance 2006-17 Amending Parking-Town Drug. Wintrow MOVED and Chase SECONDED a MOTION for APPROVAL. Hardman explained that the handicapped parking spot in front of Town Drug on Xenia Avenue would be moved to the north side of Glen Street . The roll was called. The MOTION PASSED UNANIMOUSLY. The public hearing was scheduled for the next regular Council meeting. Resolution 2006-27 Awarding Bid-Walnut Street . Wintrow MOVED and Chase SECONDED a MOTION for APPROVAL. This would correct one of the bottlenecks in the Village's water system and was indicated in the water modeling study done by John Eastman, Engineer from LJB Inc. This correction would improve the Village's ability to fight a fire in the Central Business District. It does not include the Elm Street waterline. The MOTION PASSED UNANIMOUSLY. Resolution 2006-28 Authorizing Expenditures-Beggar's Night. Wintrow MOVED and Hempfling SECONDED a MOTION for APPROVAL. Beggar's Night will be held 6:00 p.m. to 8:00 p.m. on Tuesday, October 31, 2006. The traditional bonfire celebrations are sponsored by the Village's Police Department. The MOTION PASSED UNANIMOUSLY. Resolution 2006-29 Accepting Amounts & Rates & Authorizing Tax Levies. Wintrow MOVED and Chase SECONDED a MOTION for APPROVAL. The amount approved by the Budget Commission would be $23,717.00, which would be 2.60 mills. This certifies to the County Auditor that the Village still needs this amount. The MOTION PASSED UNANIMOUSLY. CITIZENS CONCERNSThere were nocomments from the audience.
Environmental Commission - Peak Oil. Delaine Adkins, Chair of the Environmental Commission gave a presentation to Council regarding the Peak Oil and Community Solutions, "Beyond Energy Alternatives," Conference that will be held September 22 nd through the 24 th in the Village. The conference will place emphasis on information on peak oil, climate changes and lifestyle solutions. Hempfling read a list of ideas that was drafted by Adkins that could be considered by Council. Adkins and Hempfling suggested a future resolution to promote this effort. Pat Murphy also asked that if Council Member/Planning Commission Chair Bruce Rickenbach could not attend, he would like another representative from Planning Commission. Hardman indicated that she would be attending the three-day conference. Other members of Council indicated that they would be attending various sections of the conference.
OLD BUSINESS Hardman MOVED that Council incorporates this change in its Rules and Procedures. Wintrow SECONDED. Wintrow offered and Hardman agreed to a friendly amendment to amend the statement to include the word be in the second to the last sentence and remove the word first from the last sentence. The statement would read as follows: Comments from the Public are welcomed at two different times during the course of the meeting: (1) Comments on items not on the Agenda will be heard under Citizens Concerns, and (2) Comments on all items listed on the Agenda will be heard during Council's consideration of said item. A Sign-In sheet will be made available on the small table at the rear of the Council Chambers. Please write your name and the topic you wish to discuss. Although the sign-up sheet would be available it would not preclude anyone from speaking even if they had not signed up. The MOTION PASSED UNANIMOUSLY. NEW BUSINESS Appointment to the Board of Zoning Appeals. Postponed. Proposed Budget Policies. Swansen gave a presentation of possible financial policies that could be used by this and future Councils in making budget decisions. Swansen based his presentation on the standards put forth by the Government Finance Officers Association and the National Advisory Council on State and Local Budgets. Budget policies would serve as a basis for subsequent budget decisions and an improved understanding of the budget. These policies would include stabilization of funds, fees and charges to cover services, debt issuance and management, debt level and capacity, use of one-time and unpredictable revenues, revenue diversification, contingency planning and balancing the operating budget. Swansen stressed that this was a long process and it would take time to move through and apply these policies. He added that the process should be more closely related to the Village's goals. Council briefly discussed how to involve the public and how to include more narrative information to make for a better understanding of the actual budget. Hempfling volunteered to gather materials from other municipalities to aid in further discussions regarding how to get the public involved. Council also agreed to revisit their 2006 Goals prior to the budget discussions. Audience member Sue Abendroth expressed concern that some community members may not know how to participate, at what level should they participate and when. Hardman suggested and Council agreed to hold a special meeting in September to review the 2006 Goals and what the relationship should be between our budget-guiding document, the budget and the 2007 Goals.
MANAGER'S REPORT Swansen reported that there had been some electrical lines down that caused small outages in the Village. Claire Bayraktaroglu was a volunteer summer intern with the Village and worked on drafting marketing materials for the Village.
AGENDA PLANNING The next meeting of the Council of the Village of Yellow Springs will be held at 7:00 p.m. on Monday, September 18, 2006 Council Chambers, John Bryan Community Center, 100 Dayton Street. Presentation re: Post Audit @6:30pm 2 nd Reading and Public Hearing Amending Parking Schedule September Work Session Budget Processes/Policies Amending Traffic Code-DUI Supplemental Appropriations Resolution for Approval of Lock Box
FUTURE AGENDA ITEMSResolution: ODOT Grant re: Center for Business & Education Thistle Creek Phase-2/St. Paul's Crossing Center for Business & Education-PUD-I Appointment to Human Relations Commission, DAC, & BZA Guidelines for Utility Resolution Dispute Commission Fairfield Pike/Polecat Rd Citizen's Petition Update Katrina Relief Greenspace Fund Sidewalk Obstructions Interview for Village Treasurer Municipal Credit Card
EXECUTIVE SESSION There was no Executive Session scheduled. ADJOURNMENT Wintrow MOVED and Hempfling SECONDED a MOTION to ADJOURN. The MOTION PASSED at 9:17 p.m.
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