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Council of the Village of Yellow SpringsCOUNCIL OF THE VILLAGE OF YELLOW SPRINGS MINUTES IN COUNCIL CHAMBERS August 7, 2006
CALL TO ORDER
ROLL CALL ANNOUNCEMENTSHardman: The Annual Alumni Soccer Games are scheduled for August 19 th with the women's games starting at 5 p.m. and the men's at 7 p.m. Swansen: Read a warning sent by the Greene County Library regarding small stuff animals given out during a summer reading program. The toys contain a higher than safe doses of lead. The toys can be returned to any library. Wintrow: The Ohio News Network, which is Channel 119 on Warner Cable, will be running a segment about the Village.
Review of the minutes from July 17, 2006.Rickenbach MOVED and Wintrow SECONDED a MOTION to APPROVE the minutes as amended. The MOTION PASSED. REVIEW OF AGENDA
Carmen Milano re: Support for Library, Pool & Community Center Adrienne Chesire re: Ohio News Network Segment Robert & Monica Hasek re: Property Tax Proposal Joshua Zinger re: Community Amenities vs. Budget Sean Creighton re: Proposed Property Tax Increase Amanda Turner re: Youth Services Christy Nielsen re: Preserve Some Amenities YS Chamber re: Health Insurance and Grant Seeking Seminars National League of Cities re: Advanced Telecommunications & Opportunity Act Notice: Dayton Asian Cultural Festival 2006 County Republican Party Annual Cookout and Auction YS Library re: Basic Computer Skills Class Special Meeting of the County Library Board County Library Introduces "Search Ohio " Ohio 's Gubernatorial "Meet the Candidates" Mayor's Monthly Statement Kathryn Van der Heiden re: Proposed Property Tax
Jon Barlow Hudson re: Value Added Tax (VAT). In Hudson 's letter, he proposed that the Village impose a VAT. Swansen explained that the Village does not have the authority to impose such a tax.
PUBLIC HEARINGS/LEGISLATION2 nd Reading and Public Hearing Ordinance 2006-16 Supplemental Appropriations. Rickenbach MOVED and Wintrow SECONDED a MOTION for APPROVAL. Hardman opened the public hearing. Peggy Erskine questioned the $500 in the Mayor's Court Computer Fund. Swansen explained that the Mayor's Court Fund had an increase in the fund for the computer equipment. If the funds are not appropriated they cannot be spent. Hearing no further comments, Hardman closed the public hearing. The roll was called. The MOTION PASSED UNANIMOUSLY. Resolution 2006-23 Requesting Certification by County Auditor-Tax Levy with amended financial Scenarios; A Revised, AA Revised, J25 Revised & J50 Revised drafted by Swansen. Hardman distributed a memo, which included a listing of all the dates where information regarding this topic was discussed. Peggy Erskine added that Eric Swansen had also given presentations to the YS Men's Group on April 26 and May 24 th . This resolution requests that the County Auditor certify the total current tax valuation of the Village and the dollar amount of revenue that would be generated by 8.4 mills. The resolution states the levy of an increased property tax in excess of the ten-mill limitation would be for the purpose of raising money for the current expenses. The increase would not exceed 8.4 mills (84 cents) for each one dollar of valuation for a five-year period commencing in 2006. If approve the question of levying the additional taxes would be on the ballot of the November 2006 general election. Hardman began the discussion with a review of the mandated services set by the Charter or the State and non-mandated services or "local preferences", which are determined by the wants and needs of the Village residents. Hardman also reviewed the revenue streams of Village funding and the advantages and disadvantages of the Income Tax. Hardman explained that the proposed property tax increase would divided with 49% of the funds going to street's capital projects, operations and maintenance, and the police. 51% would go to the pool's capital projects, operations and maintenance, parks, library, Bryan Center and economic development. Rickenbach MOVED and Wintrow SECONDED a MOTION for APPROVAL. Hempfling expressed concern regarding the increased funding for streets. She proposed (1) that the amount for streets be decreased by 50%; (2) if any emergency occurred and funding had to be reallocated that cuts would be made across the board and not just non-mandated services and (3) if the Village allocates $50,000 for economic development that there be assurances of broad public input. Chase explained that the Village must take care of its infrastructure. She added that the funds needed Scenario A (8.4 mills) was in no way enough money to fix everything. That figure would be too astronomical. She further explained that Council worked with staff to prepare a prioritize list of where to begin. Wintrow explained that it was important to address the community as a whole and to fund items such as streets to attract businesses and jobs. She added that it was equally important to continue to make the community attractive to families.
Questions and Comments from the audience. Dimi Reber asked why there would be two budgets and if cuts were made would there be time for public input? Hardman explained that one budget would be prepared showing no increase in property tax or failure of the levy and the other would include the increase funds, if the levy passes. Hardman also assured Reber that Council would allow and expect community input regarding any additional cuts. Carol Cobbs asked if it were possible to increase the sales tax and what is being done to attract businesses to the Village. Hardman explained that the Village is not authorized to increase sales tax. Hardman gave a brief description of the ongoing work of Community Resources and the Center for Business and Education. Swansen added that it was important that the Village determine its role in economic development. He further explained that until the infrastructure for the Center for Business and Education is complete, it would not be place on the State's list of available business sites. Paul DeLaVergne read a statement that included the Village's pass "no growth" position and supporting a general levy for funding of the infrastructure. Ellen Hoover explained that she did not want to lose the pool, library or parks however she would not support the levy without the inclusion of the street maintenance, etc. She further explained that as a former person who worked in economic development for the Springfield , the Village must be able to provide what is needed for businesses. Jamie Adoff spoke in support of Hempfling's proposal of a 50% reduction in street maintenance. Council agreed to make copies of the power point presentations available to the public. They have been put on the Village's website. Paul Abendroth stated that DVD and/or VHS copies of meetings could be made available to the public. The roll was called. The MOTION PASSED UNANIMOUSLY. The Clerk was directed to certify a copy of the resolution to the Auditor's Office and the Board of Elections. Resolution 2006-20 Village Solicitor Employment Agreement. Rickenbach MOVED and Wintrow SECONDED a MOTION for APPROVAL. Hardman explained that this resolution allows for a continuation of the Village Solicitor's employment agreement. The Village Solicitor is a mandated service as stated in the Village Charter. There was no change of compensation in the employment agreement. The MOTION PASSED UNANIMOUSLY. Resolution 2006-21 ODOT Repair on Xenia Avenue . Rickenbach MOVED and Wintrow SECONDED a MOTION for APPROVAL. Swansen explained that ODOT would be performing a partial and full depth pavement repairs on Xenia Avenue in front of the Speedway station. The project should take approximately three days. The MOTION PASSED UNANIMOUSLY. Resolution 2006-22 Awarding Bid-Dayton Street Project. Rickenbach MOVED and Wintrow SECONDED a MOTION for APPROVAL. Phil Hawkey explained that the Village received funding from the Ohio Public Works Commission for replacing failing sewer infrastructure on Dayton Street . This project would also improve fire flow and water service. The base bid was $555,942.50 submitted by Big K Excavating, LLC. Staff recommends approval of an addition $78,891.95 to the base bid for a stub 12-inch sewer to N. Wright St. , a stress absorbing membrane interlayer and a change order for special soil handling. Vernay Laboratories would be responsible for the transportation and placement of the soil. The MOTION PASSED UNANIMOUSLY. CITIZENS CONCERNSThere were no additional comments from the audience.
There were no special reports scheduled.
OLD BUSINESS Specific Time for Citizens Concerns. Hempfling suggested that the Citizens Concerns agenda item be moved up prior to Legislation/Public Hearings. Council directed the Clerk to provide copies of other municipality agendas for review.
NEW BUSINESS Appointment to the Cable Advisory Panel. Chase MOVED and Wintrow SECONDED a MOTION to APPOINT Bill Mullins to the Cable Advisory Panel. The MOTION PASSED.
MANAGER'S REPORT Swansen reminded Council of the dedication ceremonies for the Ellis Park Bike Spur, which would be held August 10 th at 2 p.m. The Village received two awards from the Ohio Water Environmental Association. One award was a Safety Award in recognition of outstanding safety in the operations of its collection systems The other award a Safety Program Certificate for the Village's Waste Water Treatment Plant, was in recognition of being safety minded and willing to make safety an import part of the staff's daily routine. Council agreed to schedule a meeting for all persons interested in participating in the planning committee for the levy campaign. The meeting will be held Thursday, August 17 th at 7 p.m. in Meeting Rooms A and B at the Bryan Center . Swansen would draft a press release to be sent to the YS News.
AGENDA PLANNING The next meeting of the Council of the Village of Yellow Springs will be held at 7:00 p.m. on Monday, August 21, 2006 Council Chambers, John Bryan Community Center, 100 Dayton Street. Resolution: VMP Coordinator-Employment Agreement Resolution: Approving the Ballot Language FUTURE AGENDA ITEMSDiscussion re: Retreat Resolution: ODOT Grant re: Center for Business & Education Thistle Creek Phase-2/St. Paul's Crossing Center for Business & Education-PUD-I Appointment to Human Relations Commission, DAC, & BZA Guidelines for Utility Resolution Dispute Commission Fairfield Pike/Polecat Rd Citizen's Petition Update Katrina Relief Greenspace Fund Sidewalk Obstructions Interview for Village Treasurer Municipal Credit Card
EXECUTIVE SESSION Wintrow MOVED and Chase SECONDED a MOTION for an Executive Session for a discussion on Personnel-Employment. This was in accordance with the Ohio Revised Code #121.22 (G)(1). The MOTION PASSED UNANIMOUSLY AT 10:16 P.M. Rickenbach MOVED and Wintrow SECONDED a MOTION to return to the General Session. The MOTION PASSED.
Having no further business, Rickenbach MOVED and Wintrow SECONDED a MOTION to ADJOURN. The MOTION PASSED.
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