Council of the Village of Yellow Springs

IN COUNCIL CHAMBERS September 6, 2005

CALL TO ORDER
President Tony Arnett called the meeting to order at 7:02 p.m.

ROLL CALL
Tony Arnett, Denise Swinger, Mary Alexander, Jocelyn Hardman and Bruce Rickenbach were present. The Interim Village Manager Phil Hawkey was also present.

ANNOUNCEMENTS
Alexander announced that the Volunteer Recognition would be held on September 22nd at 7 p.m. in the Bryan Center Gym. Former Council members were invited to attend. Alexander asked that anyone attending should RSVP to the Clerk of Council.

REVIEW OF THE MINUTES.
Review of the minutes from August 15, 2005 regular meeting. Swinger MOVED and Rickenbach SECONDED a MOTION to APPROVE the minutes as amended. The MOTION PASSED UNANIMOUSLY.

REVIEW OF AGENDA
Add: Personnel-Council Vacancy (Executive Session)

PETITIONS/COMMUNICATIONS
The Clerk will receive and file:
Mayor's Proclamation-Lions Club circus Weekend
YS Chamber of Commerce re: Closing Streets-Street Fair (New Business)
YS Chamber of Commerce re: Dog's at Street Fair
Notice-Greater Dayton Mayors & Managers Association Meeting
Notice- State Budget Review Seminar
Notice-MVRPC-Mobility Options Presentation
Greene County Public Library Bd. Meeting
Greene Convention & Visitors Bureau Impact Newsletter
RTA 2004 Annual Report

PUBLIC HEARINGS/LEGISLATION
1st Reading of Ordinance #2005-20 Thistle Creek Subdivision PUD Prelim Plan.
Rickenbach MOVED and Hardman SECONDED a MOTION for APPROVAL. Hawkey explained that Planning Commission had reviewed the basic plan and that there were no outstanding issues that would prevent the zoning approval. He further explained that this approval was only for Phase One and that Phase Two would be considered separately. This approval is for the zoning, which would change the area from Residence B to PUD-R.

Arnett raised concerns regarding the development's intersection and why it had been moved away from the King Street intersection.

Hawkey assured Council that this and other issues would be addressed at the Planning Commission discussions on the Final Plan. The MOTION PASSED UNANIMOUSLY. The public hearing was scheduled for September 19th.

1st Reading of Ordinance #2005-21 Amending 206.02 Disposal of Surplus.
Swinger MOVED and Alexander SECONDED a MOTION for APPROVAL. Hawkey explained that this legislation would allow surplus items under $1000 be disposed of administratively. Council would follow its previous process for items over $1000. The MOTION PASSED UNANIMOUSLY. The public hearing was scheduled for September 19th.

Resolution #2005-38 Awarding bid-Library Improvements.
Alexander MOVED and Swinger SECONDED a MOTION for APPROVAL. Arnett offered appreciation to the Yellow Springs Library Association and the Yellow Springs Community Foundation for their donation of $15,000 each to the improvements. Springfield Overhead Door was awarded the bid for $49,691.

CITIZENS CONCERNS
Ona Harshaw read aloud a draft resolution in support of the Katrina relief effort. She asked that Council consider this document for passage. Harshaw also spoke briefly about KORR (Katrina Overground Railroad Relief) and their ongoing contributions. Council agreed to forward the legislation to the Human Relations Commission for their recommendation.

SPECIAL REPORTS
There were no special reports scheduled.

OLD BUSINESS
Village Manager Search Committee Update/ Recruitment-Profile-Village Manager.
Alexander and Rickenbach reported the latest update. Al Schlueter is Chairperson and Len Kramer is the Recorder. The Committee had submitted a draft of the Profile and Challenge Statement, which included the Attributes of the Ideal Candidate. The Committee would send these documents in addition to the 2003 Audit, the current Cash Position Statement and the Employee Guidelines for Hire. The next committee meeting would be held Wednesday, September 7th at 11:30 am in the Art Room of the Bryan Center. The Committee will be drafting an evaluation tool for the resumes.

Parks Master Plan & Committee.
Council discussed the charge to the Committee, which would include a review and update of the Parks Master Plan as well as any recommendations the Committee might have regarding the Plan. This item was placed under Future Agenda Planning for further discussion at a later time.

NEW BUSINESS
Parking Subcommittee Report.
Hawkey reviewed the report. He added that the Committee listed findings and not recommendations. Hardman, a member of the Committee, added that the Committee was concerned about the cost of any recommendation and thought that such a decision, should be made by Council. Arnett suggested and Council agreed to forward the findings to the Chamber of Commerce and the Board of Education for their comments.

Appointment to the Human Relations Commission.
Hardman MOVED and Alexander SECONDED a MOTION to APPOINT Ona Harshaw to the HRC. The MOTION PASSED UNANIMOUSLY.

Street Closings for the Street Fair.
Council agreed to grant the usual street closing request submitted by the Chamber of Commerce for the Fall Street Fair, which is held in October.

MANAGER'S REPORT
BZA Quorum.
Hawkey explained that the Board of Zoning Appeals is the only body that must have a quorum of four. All other municipal groups appointed by Council have a quorum of three. Hawkey also added that a member of Council could be appointed to the BZA if Council felt it was warranted. Council agreed to amend the BZA legislation regarding the quorum but did not support appointing a Council member to this judicial body.

Gas Aggregation.
Hawkey explained that through his discussions with AMP-Ohio and Interstate Gas he was recommending that Council opt-out of the Gas Aggregation Program at this time due to the high cost.

Waste Water Treatment Plant. Hawkey explained that a lightning strike had caused damage to the plant. The cost of repairs and improvements would be included in the next supplemental appropriation legislation.

Arnett and Swinger agreed to meet in order to draft a document, which would review Council's work and list items and issues that needed further work.

Council would hold a special meeting on Tuesday, September 13th at 7 p.m. in Council Chambers to discuss the 5-Year Financial Plan.

AGENDA PLANNING
The next meeting of the Council of the Village of Yellow Springs will be held at 7:00 p.m. on Monday, July 21, 2003 in Council Chambers, John Bryan Community Center, 100 Dayton Street.
Conservation Easement-Glass Farm
Resolution re: Fuel Purchasing Agreement
YS Chamber Request-Dogs at Street Fair
Resolution re: In Support of Katrina Victims-HRC
Resolution re: Accepting Amounts & Rates & Authorizing Tax Levies
Report from Finance Director re: Software
Permissive Tax/Street Paving Project Update-Awarding Bid-Resurfacing
Liquor Licenses: 1 new and 1 transfer
Ordinance re: BZA Quorum 1242.06
2nd Reading and P.H, Thistle Creek
2nd Reading and P.H. Surplus Items

FUTURE AGENDA ITEMS
Beggar's Night Expenditure (Oct)
Gas Aggregation (Oct)
Caboose Report (Oct)
Council Clerk Employment Agreement (Oct)
Awarding Bid-Storm Water Detention Basin & Stream Restoration (Oct)
Pole Contract Agreements
Amending Noise Ordinance
Marilyn Reid, President-County Commissioners-Work Session
Appointment to Planning Commission
Appointment to BZA
Marking State Route 68 Bikeway
Conservation Easement-Well fields
Stutzman Landscaping Lease
Annexation Policy Review
Parks Rec Master Plan

EXECUTIVE SESSION
Rickenbach MOVED and Hardman SECONDED a MOTION to ADJOURN to Executive Session to discuss Personnel-Employment-Council Vacancy in accordance with the Ohio Revised Code #121.22(G)(1). The MOTION PASSED UNANIMOUSLY.
Swinger MOVED and Alexander SECONDED a MOTION to RETURN to the General Session. The MOTION PASSED UNANIMOUSLY.

ADJOURNMENT
Having no further business, Rickenbach MOVED and Swinger SECONDED a MOTION to ADJOURN. The MOTION PASSED UNANIMOUSLY.