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Council of the Village of Yellow SpringsMINUTES IN COUNCIL CHAMBERS October 3rd, 2005 CALL TO ORDER SWEARING IN OF NEW COUNCIL MEMBER ROLL CALL ANNOUNCEMENTS Alexander announced that she would be resigning from her position as Council- person sometime between the end of November and the end of March. Alexander stated that her resignation was due to health reasons. Council members, understanding the reason, hoped that Alexander could stay as long as possible. Swinger announced the Underground Railroad Program hosted by the Yellow Springs Historical Society is scheduled for Tuesday, October 11 th at 7 p.m. at Mills Lawn School. Author Ann Hagedorn will be the featured guest, with music provided by Allen Schwartz. REVIEW OF THE MINUTES. Review of the minutes from September 6, 2005 regular meeting. Rickenbach MOVED and Alexander SECONDED a MOTION to APPROVE the minutes as amended. The MOTION PASSED 3-0 with an abstention by Singleton. Review of the minutes from September 19, 2005 regular meeting. Rickenbach MOVED and Alexander SECONDED a MOTION to APPROVE the minutes as amended. The MOTION PASSED 3-0 with an abstention by Singleton. REVIEW OF AGENDA PETITIONS/COMMUNICATIONS PUBLIC HEARINGS/LEGISLATION 2nd Reading and Public Hearing #2005-22 Declaration of Conservation Area-Easement. This ordinance established the 13.950 acres of the eastern portion of the Glass Farm as an intended conservation easement. The conservation easement and entity that would hold the easement has not been finalized. Swinger opened the public hearing. Sue Abendroth stated that she was glad to see that this suggestion that she had made a few years ago was coming to fruition. Hearing no further comments, the public hearing was closed. The roll was called. The MOTION PASSED UNANIMOUSLY. 1st Reading and Public Hearing #2005-23 Supplemental Appropriations as Emergency. Swinger opened the public hearing. Y.S. News Editor Bob Mihalek inquired about the wholesale power cost. Hawkey explained that this supplemental appropriation addressed the gap between the rate and the usage. He did not have the all of those figures with him but would provide them to Mihalek tomorrow. Swinger closed the public hearing. The roll was called. The MOTION PASSED UNANIMOUSLY. Resolution #2005-43 Awarding Bid Software-SSI. Rickenbach MOVED and Hardman SECONDED a MOTION for APPROVAL. Hawkey explained that this software would update the utility department computers by five generations. The cost of the eGovProfessional Software from Software Solutions, Inc. would be $34,873 with a support contract for an additional $7,288. The eGovWeb package could be purchased for $10,000. This would include an online utility payment program. Staff’s recommendation did not include the eGovWeb at this time. Council asked for clarification of the annual support costs, the need for future upgrades and those costs, and what would be the total costs/savings if the eGovWeb package were purchased now rather than next year. The MOTION PASSED UNANIMOUSLY. Resolution #2005-44 Beggar’s Night Expenditure. CITIZENS CONCERNS SPECIAL REPORTS OLD BUSINESS NEW BUSINESS Transportation Commission Issue 1. Planning Commission. MANAGER’S REPORTBirgitta Valey wrote a letter concerning a paint spill. Zoning Code Enforcement Officer Ed Amrhein will investigate. Her letter implied that it was a purposeful spill. Hawkey reported that the new traffic signals were operational except the new signal at State Route 343. The Village’s cost was $26,320 for engineering, which was incurred during 2003 and 2004. The total construction cost of the project was $279,000, which was paid by a grant through MVRPC. In answering Paul Abendroth’s question regarding preemption of the traffic signal for the Fire Department runs, Hawkey explained that the signals would change to allow for a clear path for the any emergency vehicle. Hawkey also reported that there would be a preconstruction meeting and A & B Asphalt regarding the Street Reclamation Project. He recommended and Council agreed to add 300’ of East Herman St., 200’ of Spillan near Southview and the 700 block of South High St. to the project list. He would use the Dayton Street Issue 2 project funds since that project would not be done at this time. Hawkey informed Council that there was no legislation needed to suspend the Village’s Gas Aggregation Program. Peggy Erskine asked if residents would be automatically switched to Vectren. Hawkey answered yes, if the resident did not choose another gas distribution company. Hawkey further reported that the work was completed at the Waste Water Treatment Plant from the lightning strike and he was working with the Ohio EPA to insure the plant’s code requirements. He also reported that the library project has begun and the Thistle Creek Phase 1 Development Project would have their amended plans soon. The Village has two new employees, Carl Bryan as a meter reader/utility service worker, electric and water. Jason Hamby as a utility service worker, streets, parks and sewers. AGENDA PLANNING ERLF FUTURE AGENDA ITEMS EXECUTIVE SESSION Rickenbach MOVED and Alexander SECONDED a MOTION to go into Executive Session for a discussion on Property: (1) Conservation Easement (2) Stutzman Lease and Personnel: Employment-Village Treasurer in accordance with the Ohio Revised Code #121.22(G)(2) and 121.22 (G)(1). The MOTION PASSED UNANIMOUSLY. Alexander MOVED and Hardman SECONDED a MOTION to return to the General Session. The MOTION PASSED UNANIMOUSLY. ADJOURNMENT __________________________________ __________________________________ A full and complete set of these minutes is available for review electronically. These tapes are kept permanently and can be requested by referencing the date of this Village Council meeting.
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