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Council of the Village of Yellow SpringsMinutesIN COUNCIL CHAMBERS February 22, 2005 CALL TO ORDER Tony Arnett called the meeting to order at 7:02 p.m. ROLL CALL Tony Arnett, Denise Swinger, Mary Alexander, Jocelyn Hardman, and George Pitstick were present. The Village Manager, Rob Hillard was also present. ANNOUNCEMENTS Mills Lawn Elementary School’s rendition of School House Rock will be performed on Saturday, February 12 th at 7 p.m. and Sunday, February 13 th at 2 p.m. in the Paul Robeson Auditorium at Central State University. REVIEW OF THE MINUTES. Review of the minutes from January 18, 2005 regular meeting. Swinger MOVED and Hardman SECONDED a MOTION for APPROVAL as amended. The MOTION PASSED UNANIMOUSLY. Review of the minutes from January 31, 2005 special meeting. Pitstick moved and Hardman SECONDED a MOTION for APPROVAL as submitted. The MOTION PASSED, 4-0 with an abstention from Alexander. REVIEW OF AGENDA There were no changes to the agenda. PETITIONS/COMMUNICATIONS The Clerk will receive and file: AMP-Ohio Newsletters PUBLIC HEARINGS/LEGISLATION 2nd Reading & Public Hearing of ordinance #2004-45 to Repeal existing Chapters1262 and 1264 and adding new text for Chapter 1264. Pitstick MOVED and Swinger SECONDED a MOTION for APPROVAL. Planner Phil Hawkey submitted a memo outlining two amendments (1) Delete the term: Active Farmlands” and replace it with “Agricultural Uses: throughout the document and (2) Insert the word “by” in front of the word “Council” in the 7 th line of 1264.05 (g). Pitstick MOVED and Alexander SECONDED a MOTION to ACCEPT the amendments. The MOTION PASSED UNANIMOUSLY. Arnett opened the public hearing. Audience member Pat Murphy stated that he was impressed by the document and it was very positive for the Village. Arnett closed the public hearing. The roll was called on the ordinance. The MOTION PASSED UNANIMOUSLY. Swinger thanked Planning Commission, Bruce Rickenbach, Phil Hawkey and Rob Hillard for the joint effort in producing the document. 1st Reading & Public Hearing of ordinance #2005-03 Flexible Spending Plan Fund and declaring an emergency. Pitstick MOVED and Hardman SECONDED a MOTION for APPROVAL. Hillard explained that this legislation added clarification of the benefit. Arnett opened the public hearing. Hearing no comments the public hearing was closed.The MOTION PASSED UNANIMOUSLY. 1st Reading of the ordinance #2005-04 Amending Section 206.01 Service Contracts-Competitive Bids. Alexander MOVED and Swinger SECONDED a MOTION for APPROVAL. Hillard explained that this legislation formalized the Village’s current process for contract services in access of $15,000. The MOTION PASSED UNANIMOUSLY. The public hearing was scheduled for February 22 nd. Resolution #2005-06 Purchase of Mini-Excavator. Hardman MOVED and Alexander SECONDED a MOTION for APPROVAL. Hillard explained that this equipment was more flexible and did less damage to yards. It will also increase “inside work” capacity by staff. The MOTION PASSED UNANIMOUSLY. Resolution #2005-07 Tax Incentive Review Council. Alexander MOVED and Hardman SECONDED a MOTION for APPROVAL. Council appointed Rob Hillard and George Pitstick as its representatives to the Review Council. The MOTION PASSED 4-0 with an abstention for Pitstick. Resolution #2005-08 Northern Miami Valley Local Government Assn. Swinger MOVED and Alexander SECONDED a MOTION for APPROVAL. This authorizes the Village Manager or his designee to continue to represent the Village to this organization and to issue dues payment of $263.27. The MOTION PASSED UNANIMOUSLY. Resolution #2005-09 A/B Bike Path Connector, Parking Lot, & Bridge. Pitstick MOVED and Swinger SECONDED a MOTION for APPROVAL. This legislation verifies the Village’s participation in the project. The Village’s contribution would be $117,975 (30%) of the cost. The project is slated for 2008. The MOTION PASSEDUNANIMOUSLY Resolution #2005-10 Amnesty Provision for Tax Exempt Property. Hillard explained that the Village has no appeals pending and recommended that Council take no action. Council agreed. Resolution #2005-11 Regional Planning and Coordinating Commission of Greene County. Alexander MOVED and Pitstick SECONDED a MOTION for APPROVAL. Council agreed to continue its membership to this Commission at a cost of $711.96. The MOTION PASSED UNANIMOUSLY. CITIZENS CONCERNS Council recognized a local Scouts group who was in attendance as part of the process for earning their merit badges. Hillard would do a follow-up on a question regarding maintenance of the bike trail. SPECIAL REPORTS Annual Report-Design Advisory Commission. Tod Tyslan current chair of the DAC reviewed the report. Members David Battle and Sam Bachtell were also present. Tyslan reviewed the past year’s activities which included a sign for the “John Bryan Community Gallery, signage issues on the Bike Trail and Rockford Chapel. The group also met with the Y.S. Tree Committee and the Library Commission. They also are considering the Northern Gateway project as an alternative area for tribute trees. Tyslan also reviewed their 2005 Goals. (See report). Presentation from Y.S. Community Services. Executive Director Pat Murphy introduced Megan Quinn who gave a presentation to Council regarding “Peak Oil”. Murphy then offered a review of Agraria, a prototype housing development. Murphy asked that Council consider this housing concept as a tool for future housing development in the Village. OLD BUSINESS Report- E. Enon Rd Electric Line Project. Daniel Knott, P.E., Electrical Department Manger from the Poggemeyer Design Group, Inc. gave presentation of the final design of this project. The project would improve reliability of the electrical system by improving the conductive possibilities, transferring more energy and being able to loop-feed the system. Knott added that there would be some tree removal and replacement. The tree removal would be necessary for those trees in the right-of-way. Knott had provided cost estimates for aboveground versus underground placement. His report showed that underground placement cost prohibitive. Council supported the aboveground placement and gave approval to proceed with the bidding process. Review of the Work plan. Council scheduled the forums on the following dates: Monday, February 28 th, Wednesday, March 9 th and Tuesday, March 15 th. All the forums will be held in the gym of the Bryan Center and begin at 7 p.m. Review of the Urban Service Boundary Map (Distributed at last mtg.) Hardman MOVED and Pitstick SECONDED a MOTION to include the Urban Service Boundary map as an attachment [in the appendices] of the Comprehensive Plan. The MOTION PASSED UNANIMOUSLY. NEW BUSINESS Quarterly Zoning/Code Enforcement Activity Report. Village Planner, Phil Hawkey reported on the thirteen zoning permits, which included 6 building additions and 1 new single-family dwelling. He also reported that the Board of Zoning Appeals granted a variance and denied an appeal. Code Enforcement Officer, Ed Amrhein reported that there were 3 notices sent to property owners to clear obstructed rights-of-way and 5 notices sent to clear accumulations of brush and tree waste. Susan Oldham- Request re: Speed Limit on Xenia Ave. The Village Manager was directed to contact Ms. Oldham regarding her request. MANAGER’S REPORT Proposed Utility Shut-off: Hillard had submitted a copy of an ordinance by Chester, Wilcox and Saxbe regarding utility shut-offs. Council will discuss this issue at their March 7th meeting. Letter from Robin Suites re: Water Bill Problem. Pitstick noted that there have been consistencies on how water issues were addressed in the past. Suites was concerned that even though the water had been left on by a neighbor while her family was vacationing and ran in her yard, she should not be also charged for the sanitary sewer. She added that her billed was estimated and the estimate was based on the continuing running water charge. Hillard explained that the Village would be instituting a Utility Review Board to address any utility issue. AGENDA PLANNING The next meeting of the Council of the Village of Yellow Springs will be held at 7:00 p.m. on Tuesday, February 22, 2005 in Council Chambers, John Bryan Community Center, 100 Dayton Street. Items for discussion at the February 22, 2005 meeting are: Library Commission Annual Report FUTURE AGENDA ITEMS Customer Disconnection Due Process EXECUTIVE SESSION Swinger MOVED and Hardman SECONDED a MOTION to ADJOURN into Executive Session for a discussion regarding Personnel-Appointments to Cable Advisory Panel, Design Advisory Commission and Economic Revolving Loan Fund Committee. This is in accordance with the Ohio Revised Code #121.22(G)(1). The MOTION PASSED UNANIMOUSLY. Swinger MOVED and Pitstick SECONDED a MOTION to RETURN to the General Session. The MOTION PASSED UNANIMOUSLY. GENERAL SESSION Pitstick MOVED and Hardman SECONDED a MOTION to APPOINT Steve Roe to the Cable Advisory Panel and to reappoint Karen Wintrow to the Design Advisory Commission and Perry Stewart to the Economic Revolving Loan Fund Committee. The MOTION PASSED UNANIMOUSLY. ADJOURNMENT Having no further business, Pitstick MOVED and Alexander SECONDED a MOTION to AJOURN. A full and complete set of these minutes is available for review electronically. These tapes are kept permanently and can be requested by referencing the date of the Council meeting. |
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