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Council of the Village of Yellow SpringsMinutesIN COUNCIL CHAMBERS February 22, 2005 CALL TO ORDER Arnett called the meeting to order at 7:02 p.m. ROLL CALL Tony Arnett, Denise Swinger, Mary Alexander, George Pitstick and Jocelyn Hardman were present as well as the Village Manager, Rob Hillard. ANNOUNCEMENTS Arnett- The Community Forum dates are Feb. 28 th, Mar. 9 th and Mar. 15 th. Benning- The Clerk received an annexation request from Education Village Inc. on February 14 th. The request is scheduled for Council consideration at the April 18 th Council meeting. Hillard- Police Captain John Grote has been appointed the Chief of Police. Grote will be sworn in at the March 7 th Council meeting. REVIEW OF THE MINUTES Review of the minutes from the February 7, 2005 regular meeting. Pitstick MOVED and Alexander SECONDED a MOTION for APPROVAL of the minutes as amended. The MOTION PASSED UNANIMOUSLY. REVIEW OF AGENDA Alexander- Affordable Communities Award (New
Business) PETITIONS/COMMUNICATIONS The Clerk will receive and file: PUBLIC HEARINGS/LEGISLATION 1st Reading on amended ordinance #2005-04 Amending Section 206.01 Service Contracts-Competitive Bids Pitstick MOVED and Hardman SECONDED a MOTION for APPROVAL. This ordinance contains more specific procedures for awarding service contracts. The MOTION PASSED UNANIMOUSLY. The second reading and public hearing was scheduled for March 21, 2005. Resolution #2005-12 Case Manager for the Village Mediation Program Agreement. Swinger MOVED and Alexander SECONDED a MOTION for APPROVAL. The resolution explains that Tucker Malishenko was appointed as the Case Manager of the VMP and that Village Council approves the agreement with VMP in the amount of $6,000. The MOTION PASSED UNANIMOUSLY. CITIZENS CONCERNS There were no comments from the audience. SPECIAL REPORTS Annual Report – Library Commission. Martha Gardin, Executive Director of the Greene County Library presented a report from Amy Killoran, Convener of the Y.S. Library Commission. Gardin explained that the Commission is currently lacking one member and a replacement has not been yet made. Current members are Mary Alexander, Connie Collett, Sheila Darrow, Rebecca Eschliman, Martha Gardin and Amy Killoran. Gardin further explained that the Y.S. Community Library has a new boiler thanks to the Village. The Commission has been involved with the planning for a three-phase renovation project, which will improve accessibility to the library. Funding for the first phase of the renovation project will come from the Village of Y.S., the Y.S. Library Association and the Y.S. Community Foundation. (See report for details). Annual Report – Planning Commission. Bruce Rickenbach, Chairperson for the Commission reviewed their Annual Report. The current members are Steve Deal, Dawn Johnson, George Pitstick, Bruce Rickenbach and John Struewing. Rickenbach reported the Commission had completed the its top four goals from 2004 which included the rewrite of the Planned Unit Development Zoning, a survey regarding building impediments to construction in the Village, defining the Urban Service Boundary and the creation of zoning regulations for sexually oriented business. Rickenbach added that results from the Impediment survey will be available soon and that the Commission is currently addressing the Urban Service Area. The report also included a listing of additional recommendations from Planning Commission regarding various zoning issues. A list of their 2005 goals was attached to the report. (See report for details). OLD BUSINESS Community Forums. A special notice will be placed in the Y.S. News, Channel 13 and on the village’s website announcing the dates and times of the forums. Tony Arnett, Bruce Rickenbach, Rob Hillard and Phil Hawkey will be the presenters at the February 28 th forum. NEW BUSINESS Water Modeling Study. John Eastman, Engineer from LJB gave a presentation of the review that was conducted of the Village’s water distribution system, based on pressure and volume. This latest information will aid in future capital projects. Capital projects that are currently identified (an 8” water line on S. Walnut and Short Sts., a 10” line on Corry St. and on Herman St., an 8” line on Livermore and one on King St.) Village Planner Phil Hawkey and staff members Mike Applin and Troy Slone were also available to answer questions. (See report for details). Code Red-Reverse 911 System. Kent Bristol, Executive Director of Miami Valley Cable Consortium gave an overview of the system. This system is used as a mechanism to alert villagers of emergencies such as boil water alerts, missing children or adults. Police Chief Grote further explained that this works with landlines or cellular phones. The system will make three attempts to each number. Grote added that the most important process would be getting all phone numbers from villagers. The base charge for the system is $2000 per year. Hillard stated that he hoped to have the system in place by Spring 2005. MANAGER’S REPORT Hillard reported that the Village would have approximately $80,000 in its Permissive Tax account. He proposes to use this money to repair bad road sections on Limestone, Allen and Corry streets. Council agreed to discuss this further at their March 7 th meeting. Hillard also requested and Council agreed to add to the February 28 th special meeting an action item regarding a request from Morris Bean. The request is to allow Morris Bean to connect to the Village’s sanitary sewer system. STANDING REPORTS Arnett Village Mediation Program Swinger reporting about the latest Chamber of Commerce meeting explained that the membership had questions about whether the Dayton Street Project has actually been completed. Street lighting, signs and other aesthetics were to be added at the end of the project. Hillard reported that signage would be completed but there were some budgeting issues regarding the additional street lighting. AGENDA PLANNING The next meeting of the Council of the Village of Yellow Springs will be held at 7:00 p.m. on Monday, March 7, 2005 in Council Chambers, John Bryan Community Center, 100 Dayton Street. Items for discussion at the March 7th meeting are: Customer Disconnection Due Process FUTURE AGENDA ITEMS Ordinance 2005-04 Service contracts 2nd reading & public hearing EXECUTIVE SESSION There was no executive session scheduled. ADJOURNMENT Having no further business, Hardman MOVED and Swinger SECONDED a MOTION to ADJOURN. The MOTION PASSED UNANIMOUSLY at 8:56 p.m. A full and complete set of these minutes is available for review electronically. These tapes are kept permanently and can be requested by referencing the date of the Council meeting. |
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