Council of the Village of Yellow Springs

IN COUNCIL CHAMBERS April 18th, 2005

CALL TO ORDER
President Tony Arnett called the meeting to order at 7:00 p.m.

ROLL CALL
Tony Arnett, Mary Alexander, Jocelyn Hardman and Bruce Rickenbach were present. Denise Swinger was absent. Phil Hawkey, Acting Village Manager was also present.

ANNOUNCEMENTS
There were no announcements.

REVIEW OF THE MINUTES
Review of the minutes from April 4, 2005 regular meeting. Rickenbach MOVED and Alexander SECONDED a MOTION for APPROVAL of the minutes as amended. The MOTION PASSED UNANIMOUSLY.

REVIEW OF AGENDA
Deferred: Phillips-Brown Homes (Future Agenda Planning)

PETITIONS/COMMUNICATIONS
The Clerk will receive and file:
AMP OH Newsletter(s)
Steven Conn re: Planning Commission Application
Community Resources re: Website Directory
Design Advisory Commission Minutes
Greene Cty. Dept. of Development re: Block Grant (Manager’s Report)
Partnership for Success Invitation
Wm. Bebko re: Planning Commission Application

PUBLIC HEARINGS/LEGISLATION
Resolution #2005-19 Dayton St. Sanitary Sewer Project. Alexander MOVED and Hardman SECONDED a MOTION for APPROVAL. The bid was awarded to Choice One Engineering Corporation of Sidney, Ohio at a total not to exceed $39,802.00. The engineering was determined through the “quality-based” engineering criteria, their proposal and their competitive cost, which was below the budgeted amount. The MOTION PASSED UNANIMOUSLY.

Resolution #2005-23 Education Village Inc.-Annexation Request. Alexander MOVED and Hardman SECONDED a MOTION for APPROVAL. The annexation request is from the Education Village Inc. Antioch University McGregor plans to build their Center for Business and Education on this parcel as part of the commerce park. The commerce park vision began several years ago with discussions between the Village and Miami Township. The local organization, Community Resources has provided the leadership to move this project forward. If approved the annexation is just the first step in the process for the Center, zoning and a development plan would be the second and third steps.

The Village’s Comprehensive Plan and the Growth Management Study of the Village and Miami Township both suggested that this area on the westerly side of the Village would be appropriate for development.

Audience member, Suzanne Patterson suggested that since the Village has just started its visioning process and it would not be completed for another six months that Council should wait until then before acting on this legislation.

Council members agreed that this project was within the values of the community and public input would continue to be a part of process. The suggested timeline for this project would extend beyond the next six months. The roll was called. The MOTION PASSED UNANIMOUSLY.

Resolution #2005-24 Awarding Bid-Utility Van. Rickenbach MOVED and Hardman SECONDED a MOTION for APPROVAL. The bid is awarded to Buckeye Ford Mercury from London, Ohio. The $35,439.46 cost would be split between the electric and the water utilities. The MOTION PASSED UNANIMOUSLY.

CITIZENS CONCERNS
Don Lewis of R.H. Lewis & Sons Construction Company, stated his displeasure of not being included in the bidding for two different projects. Hawkey explained that because the bids were under $5000 no formal bidding process is necessary. Ed Amrhein, the Village’s Code Enforcement Officer added that he went through the Village Red Book (phone book) and called the companies listed and requested bids. Mr. Lewis was not listed in the phone book.

SPECIAL REPORTS
There were no special reports.

OLD BUSINESS
Schedule meeting for 5-Year Financial Plan-Next Steps. This was deferred until the next meeting.

Liquor License Permits. Police Chief John Grote had submitted a listing of establishments with liquor licenses. He included the type of license and a listing of the criteria of each type. There was nothing showing that would preclude renewal of these establishments. Rickenbach MOVED and Alexander SECONDED a MOTION stating that Council did no oppose the renewals. The MOTION PASSED UNANIMOUSLY.

Phillips-Brown Homes. This was deferred until more information had been gathered.

NEW BUSINESS

Planning/Zoning Code 1st Quarterly Report. Hawkey reviewed the first quarter activities of the Board of Zoning Appeals and the Planning Commission. There were 11 zoning permits which included 2 for new single-family dwellings.

Village Treasurer’s Quarterly Report. Council reviewed the investment summary submitted by the Village Treasurer, Charlotte Collins. In her memo, Collins stated that rates were showing a moderate improvement. She will be meeting the bank for the annual review of the Village’s accounts.

MANAGER’S REPORT
Hawkey reported that he had attended the preconstruction meeting for the Traffic Signal Project. Construction will begin in May. The traffic signals on State Route 68 (Xenia Ave.) would be interlocking and interconnecting. The new signal at State Route 68/343 and Cemetery St. would remain green unless a vehicle was at the intersection or pedestrian was at the crosswalk. There would be an advance warning sign for vehicles before they arrived at the intersection.

He also reported that the ball diamonds were ready and in use, the brush pick up would be the last Friday of each month using the Village’s “Bag and Tag” process, the parking signs were about ready and the hydrants would be flushed beginning next week.

STANDING REPORTS
Arnett Village Mediation Program
Arnett Community Council
Hardman Environmental Commission
Hardman Human Relations Commission
Alexander Library Commission
Alexander Cable Advisory Panel (On file)
Alexander Reg. Planning & Coord. Comm. Greene Cty.
Pitstick Planning/Bike Comm./N. Gateway Commission
Swinger Miami Valley Regional Planning Commission
Rickenbach and Arnett would interview the Planning Commission applicants next week and make a recommendation to Council.

AGENDA PLANNING
The next meeting of the Council of the Village of Yellow Springs will be held at 7:00 p.m. on Monday, May 2, 2005 in Council Chambers, John Bryan Community Center, 100 Dayton Street.

Items for discussion at the May 2nd meeting are:
Appointment to Planning Commission
Council 2005 Goals-Update
Retention Basin Update
2nd Reading & Public Hearing #2005-06 Customer Disconnection Process & Utility Dispute Resolution Board
Resolution #2005-22 Northern Gateway Project-Engineering

FUTURE AGENDA ITEMS

Phillips-Brown Homes
Appointment to HRC (2)
Conservation Easement for Well Fields (5/16)
Awarding of Bid-East Enon Rd. Electric Project (5/16)
Resolution re: Stutzman Landscaping Lease (5/16)
Economic Revolving Loan Fund Quarterly Report
1st Reading of Ordinance 2005-05 Supplemental Appropriations
Y.S. Community Health Project
Approval of Tax Budget (June)
Permissive Tax/Street Paving Project
Evan Scott-Dayton Development Association
Parking Subcommittee Report
Pole Contract Agreements
Annexation Policy Review
Disposition of Cabooses

EXECUTIVE SESSION
There was no Executive Session.

ADJOURNMENT
Having no further business, Hardman MOVED and Alexander SECONDED a MOTION to ADJOURN. The MOTION PASSED UNANIMOUSLY at 7:55 p.m.

A full and complete set of these minutes is available for review electronically by audio or videotape. These tapes are kept permanently and can be requested by referencing the date of the Council meeting.