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Council of the Village of Yellow SpringsMINUTESIN COUNCIL CHAMBERS October 4th, 2004CALL TO ORDER President Tony Arnett called the meeting to order at 7:02 p.m. ROLL CALLTony Arnett, Denise Swinger, Mary Alexander, Jocelyn Hardman and George Pitstick were present. The Village Manager, Rob Hillard was also present. ANNOUNCEMENTSAnnual Clean-Up Week will begin the week of October 18th. Swinger commended Mary Alexander, Tony Arnett and Rob Hillard for their roles in the James McKee Way street designation ceremonies. REVIEW OF AGENDAThere were no changes to the agenda. REVIEW OF THE MINUTESReview of the minutes from September 20, 2004 regular meeting. Swinger MOVED and Alexander SECONDED a MOTION for APPROVAL as amended. The MOTION PASSED UNANIMOUSLY. PETITIONS/COMMUNICATIONSThe Clerk will receive and file: PUBLIC HEARINGS/LEGISLATION 2nd Reading and Public Hearing of Ordinance #2004-36 Matricula Consular Identification Cards. Hardman MOVED and Pitstick SECONDED a MOTION for APPROVAL. Hardman and Pitstick agreed there was a friendly amendment to correct the Section numbers beginning with #4. Pitstick stated that he was glad to see one more method of identification. He added that this particular identification card was more difficult to counterfeit. Arnett opened the public hearing. Having no comments, the public hearing was closed. The roll was call. The MOTION PASSED UNANIMOUSLY. Resolution #2004-53 YS Cabooses LLC-Lease Agreement. Pitstick MOVED and Swinger SECONDED a MOTION for APPROVAL. Alexander asked and Pitstick and Swinger agreed to a friendly amendment which add "Doug and Chris" Roberts in the first and second whereas. Pitstick thanked YS Caboose LLC for facilitating this opportunity. Swinger added that their letter listing the future hopes for the cabooses was encouraging. Arnett further added his personal thanks. Arnett read the three hopes listed in the letter from LLC and added the Disposition of the Cabooses to Future Agenda Items. The MOTION PASSED UNANIMOUSLY. Resolution #2004-54 Appointment of Delegate and Alternate Delegate RITA. Pitstick MOVED and Alexander SECONDED a MOTION for APPROVAL. This legislation appoints the Village Manager as the delegate and the Finance Director as the alternate delegate to the Regional Income Tax Agency. The MOTION PASSED UNANIMOUSLY. Resolution #2004-55 Amending Gypsy Café Loan Agreement. Swinger MOVED and Alexander SECONDED a MOTION for APPROVAL. Arnett explained that the Guy and Locksley Orr have paid $10,000 towards the loan and added a vehicle as collateral. The loan balance is now $40,000. The biweekly loan payments will be via payroll deduction at $377.43 per payment. There was no change to the interest rate. Alexander requested and Swinger agreed to a friendly amendment that would add the date of the amended loan agreement, August 25, 2004 in the third whereas. The MOTION PASSED UNANIMOUSLY. Resolution #2004-56 US Bank Signatures-Money Plus Fund. Swinger MOVED and Alexander SECONDED a MOTION for APPROVAL. The legislation authorizes the new Finance Director Sharon Potter signature on the Money Plus Fund account. The MOTION PASSED UNANIMOUSLY. Resolution #2004-57 US Bank Signatures-General Checking & Guaranteed Deposits. Swinger MOVED and Pitstick SECONDED a MOTION for APPROVAL. The legislation authorizes the new Finance Director Sharon Potter signature on the General Checking and Guaranteed Deposits. Pitstick suggested that Council consider making a change from having two signatures for transfers to one signature. Arnett recommended that Council wait for such recommendation from Potter. The MOTION PASSED UNANIMOUSLY. CITIZENS CONCERNSBruce Rickenbach stated that he was appalled to receive a postcard in the mail from Time Warner Cable offering a charge of $4 or $5 per month for special customer service. He stated that he could not access service when he calls because the line is always busy. He will provide a copy of the postcard to Hillard. The recent contract agreement with Time Warner put emphasis on better customer service. SPECIAL REPORTSThere were no special reports. OLD BUSINESS5-Year Financial Plan Update. Saul Young, a retired professor at University of Dayton, gave a brief statement explaining the telephone random sampling survey and the mailed paper survey processes. Thad Tarpey, from Wright State University, spoke in support of the telephone random sample survey because it has greater accuracy and a higher response rate than a mailed paper survey. Alexander expressed concern that a random sampling survey would not offer every household a chance for input. She added that if a household no longer used a landline but preferred a cellular phone, those households could not be contacted. Swinger suggested that Council approved both surveys and that the results of each survey be kept separate. Hardman who supports the telephone random sampling survey process, explained that this process would be more representative of the community, that the results would have mathematical validity and that it would cost less. Sue Abendroth stated that her household has two taxpayers and how would that telephone survey be handled. She added that two taxpayers in the household could have two different points of view. Hardman explained that the survey person could ask to speak with the person who had the last birthday. Peggy Erskine suggested that the Village hold a community meeting after the results are tallied to get additional resident input. Arnett who supported all-inclusive input from the community suggested and Council agreed to do both surveys but keeping the results separate. Council will review the survey questions developed with WSU/CUPA at their next regular meeting. NEW BUSINESSReview Budget Process. Council agreed to schedule its budget workshops for Wednesday, November 3rd, Thursday, November 11th and Wednesday, December 1st. All of the workshops will be held in Meeting Rooms A & B at 7 p.m. Review Process for Clerk of Council Employment Contract. Council agreed to review the Clerk's employment agreement in Executive Session at their November 1st Council meeting. The Clerk will provide her narrative prior to the meeting. Review Process for Village Manager Employment Contract. Council agreed to review the Village Manager's employment agreement in Executive Session at their November 15th meeting. The Village Manager will provide his narrative prior to the meeting. MANAGER'S REPORTGas Aggregation. Hillard explained that due to hurricane Ivan, the high cost of crude oil and the perception of not having enough gas as the reasons for the not striking a long-term price for gas. He cautioned that prices would be higher than last year and that a long-term price would not agreed upon until after the November election. Becky Campbell stated that the CCF charge was not listed on the current gas bill and wondered how long before it would be. Hillard explained that probably two more bills. Bruce Rickenbach stated that his level billing from Vectren had an increase. Hillard stated that Vectren has applied to the PUCO for an 8% increase in their ready-to-serve charge. Parking Subcommittee. Although this Subcommittee was directed to review the downtown parking problem, Hardman reported that subcommittee was not in agreement that the Village needed more parking. Hardman and Planning Commission member Dawn Johnson, have developed a survey to study the parking issues. The survey has been forwarded to WSU to be costed out. Hardman added that the survey would not be cost-effective for the Village to undertake at this time. She added that the subcommittee was not ready to make a recommendation at this time. Their next meeting is scheduled for October 27th. Hillard further added that in addressing the parking issue, there has been an amended parking ordinance, additional directional signage and the Northern Gateway Project. AGENDA PLANNINGThe next meeting of the Council of the Village of Yellow Springs will be held at 7:00 p.m. on Monday, October 18, 2004 in Council Chambers, John Bryan Community Center, 100 Dayton Street.
Items for discussion at the October 18, 2004 meeting are: FUTURE AGENDA ITEMSVillage Manager Employment Agreement (November) EXECUTIVE SESSIONThere was no executive session scheduled. ADJOURNMENTHaving no further business, Pitstick MOVED and Hardman SECONDED a MOTION for ADJOURNMENT. The MOTION PASSED UNANIMOUSLY at 8:38 p.m.
________________________________ A full and complete set of these minutes is available for review electronically by audio or videotape. These tapes are kept permanently and can be requested by referencing the date of the Council meeting. |
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