Council of the Village of Yellow Springs

IN COUNCIL CHAMBERS August 16, 2004

CALL TO ORDER

President Tony Arnett called the meeting to order at 7:02 p.m.

ROLL CALL

Tony Arnett, Mary Alexander, Jocelyn Hardman and George Pitstick were present as was the Village Manager Rob Hillard. Denise Swinger was absent.

ANNOUNCEMENTS

The Clerk announced that the newest update for the Village’s Ordinances was now available.

REVIEW OF THE MINUTES

Review of the minutes from August 2, 2004 regular meeting. Pitstick MOVED and Hardman SECONDED a MOTION for APPROVAL as amended. The MOTION PASSED UNANIMOUSLY.

REVIEW OF AGENDA

Add: Joint Meeting with Miami Township Trustees (New Business)

PETITIONS/COMMUNICATIONS

The Clerk will receive and file:

AMP OH Newsletter(s)

Northern Miami Valley Local Gov’t. Assoc. Meeting Minutes

Greene County Council on Aging 3 rd Quarter Report

Rich and Associates Parking Consultants Introduction (Village Manager would review).

Partnerships for Success Celebration

Y.S. Chamber of Commerce Minutes

Municipal Airport Advisory Board Minutes Summary

Dayton Chamber of Commerce Update

Tracy Logan re: Environmental Commission Application

Julia Lightner re: Environmental Commission Application

PUBLIC HEARINGS/LEGISLATION

2nd Reading & Public Hearing of Ordinance #2004-29 Amending Chapter 1060-Solid Waste/Annual Clean Up. Pitstick MOVED and Hardman SECONDED a MOTION for APPROVAL. This ordinance allows for the Annual Clean-up, the Brush and Leaf Bag and Tag program. Arnett opened the public hearing. Having no comments, Arnett closed the public hearing.

Arnett and Village Manager Hillard thanked the members of Solid Waste Fund Review Committee, Debra Karns, Mary Ann Bebko and Ken Huber for their work and recommendations. The roll was called. The MOTION PASSED UNANIMOUSLY.

2nd Reading & Public Hearing of Ordinance #2004-31 DUI Enforcement and Education Fund. Hardman MOVED and Alexander SECONDED a MOTION for APPROVAL. The ordinance authorizes the Finance Director to deposit $25.00 for every DUI fine into the newly created DUI Enforcement and Education Fund.

Arnett opened the public hearing. Having no comments, Arnett closed the public hearing. The roll was called. The MOTION PASSED UNANIMOUSLY.

1st Reading & Public Hearing of Ordinance #2004-32 Approving the editing and inclusion of certain ordinances and resolutions as part of the various component codes of the Ordinances; and declaring an emergency. Pitstick MOVED and Hardman SECONDED a MOTION for APPROVAL.

The amended Ordinances and resolutions include new and amended legislation approved by Council and amendments, additions and editing of Chapter 4 Traffic and Chapter 6 General Offenses for compliance with the State statues.

Arnett opened the public hearing. Having no comments, Arnett closed the public hearing. Arnett commended the Clerk of Council for her work throughout this process.

The roll was called. The MOTION PASSED UNANIMOUSLY.

Resolution #2004-41 Approving Expenditure for Beggar’s Night. Pitstick MOVED and Alexander SECONDED a MOTION for APPROVAL. The Beggar’s Night bonfires have been a long-standing tradition within the Village. This year’s event will be held on Sunday, October 31st from 6 p.m. to 8 p.m. The MOTION PASSED UNANIMOUSLY by voice vote.

Resolution #2004-42 Accepting the Alternate Formula/Revenue Assistance. Pitstick MOVED and Hardman SECONDED a MOTION for APPROVAL. The Local Government Revenue of $ 145,595.23 and Local Government Revenue Assistance of

$23,541.04 are the distribution amounts for the proposed 2005 tax year. The MOTION PASSED UNANIMOUSLY by voice vote.

CITIZENS CONCERNS

There were no comments.

SPECIAL REPORTS

Report from the WSU-CUPA Presentation re: Survey. David Jones, a research assistant from the Center for Urban and Public Affairs at Wright State University reviewed the Citizen Perceptions Survey process. The survey would provide an opportunity for residents to assess Village services and would include questions regarding the expense and revenue generated by these services. Residents could also choose which revenue sources would be used to fund which services. This would help Council in determining future budgeting decisions.

Pitstick noted that the survey would aid Council in creating a sustainable budget and a 5-year financial plan.

The telephone survey would be a random sample of 300 households at a cost of $3,000. Hardman explained that if CUPA were to survey all 1800 households in the Village the cost would be approximately $27,000.

Alexander suggested that the entire community be included in the process and was not sure that a random survey would truly reflect the community’s wishes.

Arnett suggested that in addition to the telephone survey a written survey could be mailed to all households. The data collected from the two surveys would then be reviewed separately.

Alexander suggested that Council discuss and formulate their own conclusions and what they want the questions to include before moving forward in the process.

Council thanked Jones for his informative presentation. Council would have further discussion regarding the survey at a later date.

OLD BUSINESS

5-YR Financial Plan. Council agreed to a work session to further develop the 5-Year Financial Plan. The session would be held Wednesday, September 8 th at 7 p.m. in Rooms A and B in the Bryan Center.

NEW BUSINESS

Joint meeting with Miami Township Trustees. After a brief discussion, Arnett agreed to speak with Mark Crockett of the Miami Township Trustees to determine if there were any items for discussion. Arnett would then inform Council if the meeting is to take place. A meeting has been tentatively scheduled for Council and the Miami Township Trustees for Monday, August 30 th, in Meeting Rooms A and B of the Bryan Center.

MANAGER’S REPORT

Hillard distributed the 2004 Accomplishment List. The list contained over 120 items that have been completed by staff over the past several months.

Hillard has followed up with Animal Control and Mrs. Phillips regarding the wildlife issue on Orton Rd. Mrs. Phillips has been having a problem with foxes. Alexander thanked Hillard for his efforts in addressing this issue.

Hillard reported that he has followed up on the concerns of David and Susan Hyde about their RITA tax issue.

STANDING REPORTS

Arnett Village Mediation Program (On file)

Arnett Community Council

Hardman Environmental Commission (On file)

Hardman Human Relations Commission (On file)

Alexander Library Commission

Alexander Cable Advisory Panel (On file)

Alexander Reg. Planning & Coord. Comm. Greene Cty. (On file)

Pitstick Planning/Bike Comm./N. Gateway Commission (On file)

Swinger Miami Valley Regional Planning Commission

Hardman announced that the Parking Subcommittee meets on the 4th Wednesday of the month. The committee is reviewing parking issues, discussions and decisions that span over the past thirty years.

Hardman will also meet with Planning Commission member Dawn Johnson to discuss the development of a survey to determine the extent of the parking issue.

Hardman will begin the interviews for the vacancies on the Environmental Commission. She will ask Denise Swinger to join her in this process.

AGENDA PLANNING The next meeting of the Council of the Village of Yellow Springs will be held at 7:00 p.m. on Tuesday, September 7, 2004 in Council Chambers, John Bryan Community Center, 100 Dayton Street.

Items for discussion at the September 7th meeting are:

2nd Reading & Public Hearing re: Sexually Oriented Businesses

1st Reading of Ordinance re: Utility Deposits and Delinquent Notices

Resolution re: Village Solicitor Employment Contract

Village Solicitor Opinion re: Green Space Fund

Public Works Facility and Salt Barns

Awarding bid for Corry St./Keith Alley Sanitary Sewer Project

Appointments to the Environmental Commission

HRC-Matricula Consular Resolution

FUTURE AGENDA ITEMS

Conservation Easement for Well Fields

Appointment to Environmental Commission (2)

Annexation Policy Review

Natural Gas Aggregation

Resolution Accepting Amts., Rates & Authorizing Tax Levies (Sept 20 th)

Resolution Awarding Bid-Electrical System Improvement (October)

Resolution Awarding Bid-Walnut Street Projects (October)

Awarding Bid-Baseball Diamond (Sept. 20 th)

Quarterly Financials (October)

Economic Revolving Loan Fund Update (October)

Charter Review Committee

EXECUTIVE SESSION

There was no Executive Session.

ADJOURNMENT

Having no further business, Alexander MOVED and Pitstick SECONDED a MOTION to ADJOURN. The MOTION PASSED UNANIMOUSLY at 8:15 p.m.

___________________________

Tony Arnett, President

___________________________

Deborah Benning, Clerk

A full and complete set of these minutes is available for review electronically by audio or videotape. These tapes are kept permanently and can be requested by referencing the date of the Council meeting.