Village Council Agenda Archive

2008

May 5th (pdf)
April 21st (pdf)
April 7th (pdf)
March 15th (Council Retreat, pdf)

Draft Agenda 2008
May 5th - Consideration of Video Service Ordinance

April 21st - Agenda Item, Discussion on Sidewalk Rules and Regulations Process

April 7th - Agenda Item, Sidewalk Process Update
April 7th - Agenda Item, Consideration of Resolution 2008 - Selecting LJB Engineering as the Village's Design Consultant on the Morris Bean Sewer Extension
April 7th - Agenda Item, Consideration of Resolution 2008 - Selecting LJB Engineering as the Village'’s Design Consultant on the Wastewater Treatment Plant Compliance Upgrade and Authorizing the Village Manager to enter into an agreement for design not to exceed $342,000
April 7th - Agenda Item, Consideration of Resolution 2008 - Little Miami River Partnership

2007

December 17th
December 3rd

2006

November 6th
September 5th
August 21st

Draft Agenda 2006
September 25th - Agenda Item, Discussion of Budget Process and Timeline

September 25th - Agenda Item, Review of Annual Goals

September 25th - Agenda Item, Discussion of Budget Policies

September 18th - Agenda Item, Consideration of Resolution 2006- Adopting General Budget Policies

General Budget Policies

No Operating Deficit (no deficit spending) Balanced Budget: Current revenues will be sufficient to support current expenditures. Revenue estimates will be realistic and debt financing will not be used for current operating expenses. Unpredictable revenue sources should be used for one-time capital needs, not operating needs.

Resources Greater than Budget Estimates: Resources (fund balance) greater than budget estimates in any fund shall be considered "one-time" resources and shall not be used to fund ongoing services.

Budget Adoption at Department Level: The budget adopted by Village Council will be at the department level. Any changes in appropriations at the department level require Council approval.

Necessary to Implement Council Goals: Village Council identified goals as part of its work plan and departmental budgets should include adequate resources to accomplish these goals.

Infrastructure protection: The water, sewer, electric, stormwater, and transportation infrastructure of the Village constitutes the Village's largest physical asset. Funding this ongoing need is a high priority, through effective maintenance and operation practices.

Investments that delay future cost increases: When practical, resources should be allocated for preventative investments that avoid larger future capital and/or operating costs.

Investments that forstall adding permanent staff: Recognizing that personnel costs continue to increase, methods to increase efficiency and effectiveness of services through technology improvements should receive priority for funding if they forestall the need to add permanent staff.

Commitments to service delivery reasonable over time: Funding for programs using operating funds should be limited to the extent that they can reasonably be funded over the near- to long-term using the current revenue stream.

Overhead and Full Cost Allocation: Department budgets should be prepared in a manner that reflects the true and full cost of providing services.

Maintenance of Quality Service: The Village will offer quality service programs that are effective. Should expenditure reductions become necessary as a result of changing economic conditions or revenue shortfalls, selective service elimination is preferable to poor or marginal quality services that are caused by across the board reductions and cuts.

Use of general revenues and user fees: The Village will seek to provide services that benefit the general public using general revenues (local taxes, ongoing intergovernmental revenue). Services that provide benefits to individuals or groups, but not the general public, will be identified for cost recovery through user fees on a sliding percentage scale based on policies established by Council.

User fees for enterprise funds: Enterprise funds will be funded entirely using a user fee rate structure that covers the true cost of operation, including operation, maintenance, periodic capital replacement, debt service requirements and other costs deemed necessary. Temporary loans can be made between funds as allowed by law, with Council approval, as long as such amounts are used for one-time expenditures.

Debt limits: Debt will be used sparingly within the limits and capacity authorized by law and voter approval. Debt instruments will not exceed 25 years in duration.

Reserves and Stabilization Funds: Fiscal reserves will be maintained according to the reserve policy established by Council to protect against the need to reduce service levels, raise taxes or fees due to temporary revenue shortfalls or unprecedented one-time expenditures. To the extent allowed by law, reserve and stabilization funds should be established for this purpose.

Revenues: Opportunities to diversify revenue sources will be sought to decrease the dependence upon any single revenue source as a general revenue source.

Capital Asset Replacement and Inventory: The Village shall assess the condition and anticipated replacement needs of all major capital assets.

Operating Accountability: The Village shall review expenditures and revenues quarterly, and decide on actions to bring the budget into balance, if necessary.

Long-term projections: The Village shall include in the budget a forward-looking examination of revenues and expenditures based on historical trends and anticipated major events to allow the greatest amount of time to adjust revenues and/or expenditures to accomplish balance.

Cash Management: Cash will be managed in a manner than balances the Village need for liquidity and return, based on the investment vehicles adopted by Council policy. No Village cash will be invested in derivative or speculative risks.